Job Details:
Organisation: ACT Alliance - Switzerland
Deadline Fri, 22 Aug 2014
Job type: Permanent
Location:
Switzerland
Head of Finance and Administration – ACT Alliance, Geneva
About ACT Alliance
ACT Alliance is a coalition of more than 140 churches and affiliated organisations working together in over 140 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality. ACT Alliance is supported by 25,000 staff from member organisations and mobilises about $1.5 billion for its work each year in three targeted areas: humanitarian aid; development; and advocacy. ACT Alliance is deeply rooted in the communities it serves. It has earned the trust and respect of local people long before large international interventions scale up, and remains steadfast in its grassroots commitments for many years after world attention has shifted elsewhere. For more details about the general work of ACT, please refer http://www.actalliance.org/
Background
ACT Alliance is looking for an experienced Finance and Administration professional to establish and execute good finance, administration and HR practices for its international Secretariat staff in Geneva and elsewhere. ACT secretariat is currently undergoing a restructuring, which includes decentralising some of its Geneva based services to the regions.
Major functions
The Head of Finance & Administration ensures efficient and effective resource mobilisation of the Secretariat as well as proper financial management and administrative support, including HR. The Head of Finance & Administration will also maintain excellent relations with major contributors to the Alliance for fundraising purposes in an increasingly competitive donor environment.
Duties and Responsibilities
The staff will be responsible for supporting and advising the Secretariat on relevant financial management, admin and HR issues, including establishing core processes and systems.
Specific Responsabilities
• Ensure that the governance and management has put in place all relevant policies and procedures enabling sound management of finances and human resources within ACT secretariat
• Establish guidelines for budget and forecast preparation, prepare the annual budget in consultation with the management
• Develop and maintain timely and accurate financial statements and reports in accordance with contract agreements with funders and generally accepted accounting principles (GAAP)
• Prepare all supporting information for the annual audit and liaise with the Board`s Finance Committee and the external auditors as necessary
• Manage the cash flow and prepare cash flow forecasts in accordance with policies
• Support the management team in developing and implementing performance management systems and staff development
• Manage operational compensation and benefits administration (payroll, work permits, pension fund, insurances)
• Develop and implement policies and procedures to ensure that personnel and financial information is securely stored
• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
• Develop and monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Maintain effective funding mechanisms so as to maximize income from donors where possible and appropriate for financial stability of the Alliance
• Oversee and supervise the HR administrative function of the organization, including property and facility management, safety at work, provision of furnishings and equipment necessary for effective operations
• Oversee the management of all leases, contracts and other financial commitments
• Monitor all legislation relevant to the organization and all regulations on professional certification to ensure that the organization is compliant
• Ensure that the staff is informed, fully understand and comply with staff rules and regulations of the alliance.
Competences
Committed:
• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team
Personal Effectiveness:
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity
Working with others:
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives
Passionate:
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role
People leadership:
• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model
Working relationships:
• The candidate will be required to establish and cultivate several new relations with staff within the Secretariat in Geneva, as well as with staff and members supporting the upcoming regional presences.
• Internally, the staff will liaise with and report to the Director, Chief Operating Officer on financial management and risk management issues. The staff will supervise the Finance Officers and liaise with other staff.
• The staff will be in regular contact with other secretariat staff to support preparation of funding applications.
• Externally, the staff will liaise with the Finance Committee of the ACT Governing Board and relevant ACT members in connection with managing member contributions and seeking new funding opportunities.
Skills and experiences
• Minimum of 10 years in a generalist financial management role, including an international role
• Bachelor`s degree in finance administration, human resources, general management or business administration, master degree desirable
• Technical skills in all aspects of financial management, administration and HR including adequate knowledge of Swiss human resources legislation
• Demonstrated ability to work in multi-cultural situations and/or multi-locational settings using a collaborative approach
• Experience with managing the financial side of organisational transition with occasional budgetary fluctuation desirable
• Proven ability to set clear priorities and handle challenging workloads
• Qualified user of financial management and information management systems and applicable administration software packages
• Excellent written and verbal communication skills, fluency in English and good working knowledge of French
Location
• This is an international Geneva based position, with occasional travel abroad.
• Salary range and compensation: competitive in accordance with demonstrated experiences and skills. Compensation includes pension, children education allowance and annual leave
• Deadline for applications: 22 August 2014.
• Contact: For applications and specific questions, please mail recruitment@actalliance.org
• We are unfortunately no able to answer telephone calls
Head of Finance & Administration
Job posted by: ACT Alliance - Switzerland - Tue, 5 Aug 2014Job Details:
Organisation: ACT Alliance - Switzerland
Deadline Fri, 22 Aug 2014
Job type: Permanent
Location: Switzerland
Head of Finance and Administration – ACT Alliance, Geneva
About ACT Alliance
ACT Alliance is a coalition of more than 140 churches and affiliated organisations working together in over 140 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality. ACT Alliance is supported by 25,000 staff from member organisations and mobilises about $1.5 billion for its work each year in three targeted areas: humanitarian aid; development; and advocacy. ACT Alliance is deeply rooted in the communities it serves. It has earned the trust and respect of local people long before large international interventions scale up, and remains steadfast in its grassroots commitments for many years after world attention has shifted elsewhere. For more details about the general work of ACT, please refer http://www.actalliance.org/
Background
ACT Alliance is looking for an experienced Finance and Administration professional to establish and execute good finance, administration and HR practices for its international Secretariat staff in Geneva and elsewhere. ACT secretariat is currently undergoing a restructuring, which includes decentralising some of its Geneva based services to the regions.
Major functions
The Head of Finance & Administration ensures efficient and effective resource mobilisation of the Secretariat as well as proper financial management and administrative support, including HR. The Head of Finance & Administration will also maintain excellent relations with major contributors to the Alliance for fundraising purposes in an increasingly competitive donor environment.
Duties and Responsibilities
The staff will be responsible for supporting and advising the Secretariat on relevant financial management, admin and HR issues, including establishing core processes and systems.
Specific Responsabilities
• Ensure that the governance and management has put in place all relevant policies and procedures enabling sound management of finances and human resources within ACT secretariat
• Establish guidelines for budget and forecast preparation, prepare the annual budget in consultation with the management
• Develop and maintain timely and accurate financial statements and reports in accordance with contract agreements with funders and generally accepted accounting principles (GAAP)
• Prepare all supporting information for the annual audit and liaise with the Board`s Finance Committee and the external auditors as necessary
• Manage the cash flow and prepare cash flow forecasts in accordance with policies
• Support the management team in developing and implementing performance management systems and staff development
• Manage operational compensation and benefits administration (payroll, work permits, pension fund, insurances)
• Develop and implement policies and procedures to ensure that personnel and financial information is securely stored
• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
• Develop and monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Maintain effective funding mechanisms so as to maximize income from donors where possible and appropriate for financial stability of the Alliance
• Oversee and supervise the HR administrative function of the organization, including property and facility management, safety at work, provision of furnishings and equipment necessary for effective operations
• Oversee the management of all leases, contracts and other financial commitments
• Monitor all legislation relevant to the organization and all regulations on professional certification to ensure that the organization is compliant
• Ensure that the staff is informed, fully understand and comply with staff rules and regulations of the alliance.
Competences
Committed:
• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team
Personal Effectiveness:
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity
Working with others:
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives
Passionate:
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role
People leadership:
• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model
Working relationships:
• The candidate will be required to establish and cultivate several new relations with staff within the Secretariat in Geneva, as well as with staff and members supporting the upcoming regional presences.
• Internally, the staff will liaise with and report to the Director, Chief Operating Officer on financial management and risk management issues. The staff will supervise the Finance Officers and liaise with other staff.
• The staff will be in regular contact with other secretariat staff to support preparation of funding applications.
• Externally, the staff will liaise with the Finance Committee of the ACT Governing Board and relevant ACT members in connection with managing member contributions and seeking new funding opportunities.
Skills and experiences
• Minimum of 10 years in a generalist financial management role, including an international role
• Bachelor`s degree in finance administration, human resources, general management or business administration, master degree desirable
• Technical skills in all aspects of financial management, administration and HR including adequate knowledge of Swiss human resources legislation
• Demonstrated ability to work in multi-cultural situations and/or multi-locational settings using a collaborative approach
• Experience with managing the financial side of organisational transition with occasional budgetary fluctuation desirable
• Proven ability to set clear priorities and handle challenging workloads
• Qualified user of financial management and information management systems and applicable administration software packages
• Excellent written and verbal communication skills, fluency in English and good working knowledge of French
Location
• This is an international Geneva based position, with occasional travel abroad.
• Salary range and compensation: competitive in accordance with demonstrated experiences and skills. Compensation includes pension, children education allowance and annual leave
• Deadline for applications: 22 August 2014.
• Contact: For applications and specific questions, please mail recruitment@actalliance.org
• We are unfortunately no able to answer telephone calls