Project Coordinator

Manage the implementation and coordination of designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator has a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.

Project Overview

Medair Lebanon is currently responding to the Syrian crisis by delivering emergency assistance to Syrian refugees and host communities in Lebanon. Projects are in the sectors of Health, Shelter, Information Management and Mapping, Cash, and WASH.

Medair

Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure. Internationally recruited field and headquarters staff lead the organisation, supported by nationally recruited staff to implement programmes locally.

Workplace         

Based in Zahle, Lebanon. Take a look at Medair’s work in Lebanon.

Starting Date

As soon as possible

Initial Contract Details

Full time, 24 months

Key Activity Areas

Project Management

• Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) and in accordance with the project proposals ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken.
• Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal.
• Support relevant Project Manager(s) in day-to-day decision making as requested.
• Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or HQ managers or to donors.
• Maintain an overview of the country context with a view to the strategic development of new projects both in current sites and in surrounding regions. This may include baseline needs assessments.
• In conjunction with Project Managers develop and produce new concepts and proposals, in conjunction with the Program Funding Manager and Country Director.
• Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy.
• Support Project Managers to submit regular monthly project reports, and any other program reports, supported by the Project Funding Manager.
• Ensure all relevant documents related to the designated project(s) are produced and filed according to Medair and donor guidelines.

Representation

• Develop and maintain relationships with relevant stakeholders.
• Seek out and actively participate in local networks or task groups on relevant humanitarian aid issues.
• Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner.

Financial Management

• Support Project Managers to construct the budgets for the designated projects, in collaboration with the relevant Sector Advisors, Country Director and Support functions.
• Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations.

Staff Management

• Ensure that all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action.
• Ensure (in coordination with the HR department) that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.

Security Management

• Monitor and review, with the national security officer, the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the in-country Security Focal Point.
• Part of the national security management team.

Quality Management

• Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow the direction of the relevant advisors at HQ regarding quality, strategy and technical guidelines.
• Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant situations.

Field - Team Spiritual Life

• Reflect the vision and values of Medair with team members, local staff, beneficiaries, and external contacts.
• Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Live, work and pray together in our Christian faith-based team settings.
• Instigate and contribute to prayer times within internationally recruited staff and HQ teams.
• Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.

Qualifications

• Degree in a relevant subject such as Management / Development Studies / Business Administration

Languages

• Strong working knowledge of English (spoken and written)

Experience / Competencies

• 2 years post-qualification experience in a management position, in a relief environment
• Experience in management of mid-sized teams (60-80)
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols
• Advanced planning, assessment and analytical skills; Good negotiation skills
• Advanced leadership and project management skills; Conflict management skills desirable
• Committed to team-building and able to develop and support other team members

Profiles sought for Internationally Recruited Staff (IRS) roles in the field

Relief experience

• Professionals with 12 months or more relevant relief or development experience (Experienced Relief Workers)
• Professionals with less than 12 months relevant relief or development experience (New Relief Workers)

Professional

• Experienced professionals in a relevant Medair sector of expertise
• Overseas intercultural experience

Values

• Fully committed to the Medair values; to reflect the vision and values of Medair with team members, local staff, and external contacts

Language

• Strong working knowledge of English, spoken and written
• Working knowledge of French, spoken and written, for French-speaking field programmes

Personal qualities

• Able to live and work in a multicultural team under difficult conditions
• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Availability

• Single or married (with no children under 18). If married, your spouse must also apply.

Final selection

• All potential candidates for field positions must successfully complete the Medair Relief & Recovery Orientation Course (ROC). Information, dates and related costs can be found via this link.

Benefits Package provided to all Internationally Recruited Staff (IRS)

• Comprehensive briefing at our Swiss Headquarters, as well as an in-country briefing
• Security training for those going to insecure environments
• Accommodation, food, and transportation in-country
• Return flights to and from the country programme (one return flight for every year of service)
• Rest and recuperation (R&R) leave (including travel, accommodation, and food)
• Annual leave
• Comprehensive medical and emergency rescue insurance, with up to 60 days post-assignment coverage, including debriefing
• Disability insurance

Specific benefits for Experienced Relief Workers (IRS)

(Applicants with 12 months or more relevant relief or development experience)

• A salary based upon the grade of the position and experience of the position-holder, starting from USD 1,700 per month
• Contribution matching programme for retirement savings
• Additional contract benefit allowance for those who commit to longer contracts
• Highly subsidised contribution to Medair ROC travel and accommodation costs

Specific benefits for New Relief Workers (IRS)

(Applicants with less than 12 months relevant relief or development experience)

• USD 300 per month 
• As soon as 12 months relief work or its equivalent has been completed, a salary based upon the grade of the position, starting from USD 1,700 per month, and other experienced relief worker benefits

Working Conditions

• This is a field-based position and working and living conditions are good.

Application Process

Before you apply, please ensure you are fully aware of the:

a)      Medair organisational values.

b)      Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Then to apply, go to the "Current Vacancies" page then:

c)       apply for this vacancy (or another position that matches your profile), or

d)      apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.