Programme Funding Manager - Syria Crisis Response

Role and Responsibilities

Coordinate and facilitate the programme teams for preparation of specific bids, proposals and reports for submission to institutional donors, maintain appropriate information systems, track the progress of proposals and reports, research new funding sources and support the Country Representatives and Regional Representative in donor relationship management as required. The PFM also coordinates internal regional meetings and exchanges. Providing strategic support, monitoring, review and evaluation of all aspects of Medair’s programme, the PFM plays a key role in grant management and regional coordination.

Project Overview

In response to the Syrian Crisis, delivering emergency assistance to Syrian refugees and host communities in Jordan and Lebanon, and to Syrian IDPs when possible. Projects in the sectors of Health, Nutrition, WASH, Shelter and Cash assistance.

Medair

Medair is a humanitarian organisation inspired by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure.

Workplace         

Amman, Jordan with travel within Jordan, regionally to Lebanon and potentially other neighbouring countries.

Starting Date

January 2015

Initial Contract Details

Full time, minimum contract 12 months

Key Activity Areas

Donor Relations Management  

• Coordinate and facilitate the drafting and presentation of all proposals and operational reports related to the regional programme, in collaboration with the relevant senior field managers and HQ staff

• Maintain current analysis of institutional donor humanitarian policy and practice, trends and funding opportunities.

• Support the Regional Representative and Country Representatives in maintaining efficient donor relationship management e.g. tracking current donors, future opportunities, contact details and disseminating information,

• Facilitating the development and drafting of proposals for private funding, often in collaboration with Communications Officer as part of Private Donor relationship management.

Communication

• Ensuring that best practice is communicated, followed and shared in all aspects of grants management across the teams.

• With the Regional Representative and Country Representatives, develop, network and maintain good relations with the in-country representatives of relevant funding partners (e.g. institutional donors or private donor organisations) in order to secure funding for the regional programme.

• Production of and dissemination of regional deadlines, calendars and other similar information needs.

• Work with Communications Officer to ensure accurate programme information for internal and external communications materials.

Programme Management

• Work with the Regional Representative (and Country Representatives) and HQ staff to develop and implement relevant and sustainable regional strategy and country strategies.

• Plan and implement regional meetings, retreats, exchanges, and facilitate collaboration.

Grant Management

• Coordinate and track institutional donor proposals and reports, managed by the Regional Representative and/or Country Representatives and in consultation with other senior field managers, HQ staff and the Head of Country Programmes (HCP), enabling all donor requirements and deadlines to be met.

• Maintain an overview of the country programme’s relationships with, and funding from, Medair’s key institutional donors especially the Swiss Development Cooperation, Swiss Solidarity, the Office of Foreign Disaster Assistance (USAID), DFID (UKAid), ECHO as well as MCC, CIDA, SIDA and UN agencies; providing analysis and information to senior management.

Financial Management

• Manage and monitor the regional budget and expenditure, on behalf of the Regional Representative.

• Work with HQ finance to track funding gaps and private funding needs.

Quality Management

• Ensuring that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject

Languages

• Strong working knowledge of English (spoken and written)

• Working knowledge of French (spoken and written) desirable

Experience / Competencies

• At least 1 years post-qualification experience in a complex humanitarian emergency

• Team-player with good inter-personal skills

• Conflict management skills desirable

• Excellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donors

• Numerate and able to understand and work with project budgets, financial reports and financial management systems

• M&E experience; Experience of maintaining grant management systems

• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols desirable

Medair Standard Working Requirements for the Field

• Experienced professionals in a relevant field; Overseas intercultural experience

• Committed Christians; commitment to the Medair values

• Strong working knowledge of English, spoken and written

• Working knowledge of French, spoken and written, for French-speaking field programmes

• Single or married (with no children under 18). If married, your spouse must also apply.

• Successful completion of Medair Relief & Recovery Orientation Course (ROC)

• Reflect the vision and values of Medair with team members, local staff, beneficiaries, external contacts

• Able to live and work in a multicultural team under difficult conditions

• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Benefits

• A salary based upon the grade of the position and the experience of the position-holder

• Comprehensive briefing at our Swiss headquarters, as well as an in-country briefing

• Security training for those going to particularly insecure environments

• Accommodation, food, and transportation in-country

• Return flights to and from the country programme (one return flight for every year of service)

• Rest and recuperation (R&R) leave (including travel, accommodation, and food allowance)

• Annual leave; Death and disability allowance

• Contribution matching programme for retirement savings (for experienced relief workers)

• Additional contract benefit allowance for those who commit to longer contracts

• Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing

Working Conditions

• This is a position based in Amman with travel, regionally to Lebanon and potentially neighbouring countries.

• Working and living conditions in Jordan are comfortable.

Application Process

Follow this link: www.medair.org/work-with-us, check if you are an Experienced or New Relief Worker and that you fit our standard working criteria, then:

1. apply for this vacancy (or another position that matches your profile), or

2. apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.