Finance & Human Resources Manager

Oversee the financial and HR activities of the programme. Responsible for the accounting functions required and provide accurate and timely information on the financial status of the programme to donors, HQ, field management and field teams. Organise and further develop the financial processes, managing the finance team, providing coaching and training as required. Recruit national HR staff, develop staff policy, coordinate training and general staff well-being. The Finance and HR Manager also works with field management and HQ on in-country issues for internationally recruited staff.

Project Overview

Medair is currently implementing WASH and Food security projects in CHL which also include a DRR focus and Food Assistance (cash for work) when needed.  Medair AFG is also operating in the Southern region of Afghanistan implementing lifesaving nutrition projects through mobile clinics focusing on IDP’s and conflict affected communities.

Workplace

Kabul, Afghanistan. Take a look at Medair’s work in Afghanistan.

Starting Date / Initial Contract Details

May 2017. Full time, 12-24 months contract.

Key Activity Areas

Financial Management

• Manage the day-to-day accounting functions of the programme including, but not limited to:
  • Reconciling / verifying bank and cash amounts on a regular basis.
  • Preparing the monthly financial accounts.
  • Monitoring project spending on an on-going (monthly) basis, communicating with the relevant programme managers about any under / over spend and working with them to agree appropriate actions required in order to bring spending in line with approved budgets.
• Work with Budget holders and HQ staff in the preparation and development of budgets for projects and shared costs.
• Prepare and deliver financial activity reports within the required timeframe (e.g. monthly, interim, final) and in the stated format in order to meet all relevant Medair and donor requirements
• Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, HQ or other bodies.

Human Resources Management for Nationally Recruited Staff

• Ensure that HR procedures and policies are in line with Medair guidelines and the Afghan labour law.
• Provide line managers with any necessary training, advice, mentoring and coaching on performance management or any other relevant areas of HR management or procedures for their teams are followed and records are kept in accordance with Medair guidelines and local labour laws.

Administration

• Meet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity.
• Prepare the monthly payroll list and payments for staff salaries and / or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities using Cresus software.

Staff Management

• Manage and oversee the programme HR, Administration and finance staff including recruitment, day-to-day management, development and training, appraisal, etc. Providing functional supervision to Finance Officer in field locations.

Security

• Control and manage the security of in-country cash when held on site and when being transferred to other account holders.
• Conduct regular internal audits and report immediately any possible fraud or theft.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University degree in relevant subject and / or Certified Public Accountant Part 2 (or equivalent) completed, and / or HR qualification.
• Financial diploma or equivalent qualification such as certificate in Business Administration and / or accounting / book keeping desirable.
• Strong working knowledge of English (spoken and written).

Experience / Competencies

• At least 2 years relevant professional experience in a financial or HR position.
• Overseas experience, preferably working in the NGO finance or HR sector desirable.
• Experience in drafting spread sheets, database programmes, financial reports, etc. desirable.
• Experience in dealing with banks, foreign currency offices and other financial institutions desirable.
• Experience in working with institutional donors desirable.
• Experience in representing at national and local levels desirable.
• Able to develop and maintain effective relationships with internal and external stakeholders.
• High numeracy skills; excellent attention to detail.
• Strong organisational skills and the capacity to analyse and prioritise needs.
• Strong leadership skills and a supportive management style.

Working Conditions

• This is a field-based position, and working and living conditions may be very different to those previously experienced.

Application Process

Before you apply, please ensure you are fully aware of the:

1. Medair organisational values.
2. Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Then to apply, go to the ”Current Vacancies” page then:

1. apply for this vacancy (or another position that matches your profile), or
2. apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.