Job Details:
Organisation: Medair - Switzerland
Deadline Mon, 21 Sep 2015
Job type: Permanent
Location:
Iraq
Role and Responsibilities
Oversee the financial and HR activities of the programme. Responsible for the accounting functions required and provide accurate and timely information on the financial status of the programme to donors, HQ, field management and field teams. Organise and further develop the financial processes, managing the finance team, providing coaching and training as required. Recruit national HR staff, develop staff policy, coordinate training and general staff well-being. The Finance and HR Manager also works with field management and HQ on in-country issues for internationally recruited staff.
Project Overview
In response to the ongoing crisis in Iraq, Medair’s programme is delivering emergency assistance to Iraqi IDPs in Kurdistan region of Iraq. We have projects in the sectors of Health, WASH, Shelter and NFI Assistance.
Medair
Medair is a humanitarian organisation inspired by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure.
Workplace
Erbil, Iraq
Starting Date
As soon as possible
Initial Contract Details
Full time, 12-24 months
Key Activity Areas
Financial Management
-
Manage the day-to-day accounting functions of the programme including, but not limited to:
-
Reconciling / verifying bank and cash amounts on a regular basis.
-
Preparing the monthly financial accounts.
-
Monitoring project spending on an on-going (monthly) basis, communicating with the relevant programme managers about any under / over spend and working with them to agree appropriate actions required in order to bring spending in line with approved budgets.
-
Work with Budget holders and HQ staff in the preparation and development of budgets for projects and shared costs.
-
Prepare and deliver financial activity reports within the required timeframe (e.g. monthly, interim, and final) and in the stated format in order to meet all relevant Medair and donor requirements.
-
Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, HQ or other bodies.
Human Resources Management for Nationally Recruited Staff
-
Manage and co-ordinate the recruitment process for new / vacant positions in conjunction with the relevant line manager. This will include updates to job descriptions, advertise the vacancy, draw up the short-list, interview potential candidates and make the appointment.
-
Regular review, update and / or develop of employment documentation for nationally recruited staff, including job descriptions, employment contracts and staff guidelines, ensuring they meet the requirements of local labour laws.
Human Resources Management for Internationally Recruited Staff
-
Support line management to identify staffing needs.
-
Work with line managers to ensure new staff receive a relevant and appropriate country / programme briefing and that a full induction and handover is carried out.
-
Support line managers on staff well-being; provide confidential and relevant feedback as requested.
Administration
-
Meet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity.
-
Prepare the monthly payroll list and payments for staff salaries and / or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities using Crésus software.
Staff Management
-
Manage and oversee the programme HR, Administration and finance staff including recruitment, day-to-day management, development and training, appraisal, etc. Providing functional supervision to Finance Officer in field locations.
Security
-
Control and manage the security of in-country cash when held on site and when being transferred to other account holders. Conduct regular internal audits and report any possible fraud or theft.
Qualifications
-
University degree in relevant subject and / or Certified Public Accountant Part 2 (or equivalent) completed, and / or HR qualification
-
Financial diploma or equivalent qualification such as certificate in Business Administration and / or accounting / book keeping desirable
Languages
-
Strong working knowledge of English (spoken and written)
Experience / Competencies
-
At least 2 years relevant professional experience in a financial or HR position
-
Overseas experience, preferably working in the NGO finance or HR sector desirable
-
Experience in drafting spread sheets, database programmes, financial reports, etc. desirable
-
Experience in dealing with banks, foreign currency offices and other financial institutions desirable
-
Experience in working with institutional donors desirable
-
Experience in representing at national and local levels desirable
-
Able to develop and maintain effective relationships with internal and external stakeholders
-
High numeracy skills; excellent attention to detail
-
Strong organisational skills and the capacity to analyse and prioritise needs
-
Strong leadership skills and a supportive management style
Medair Standard Working Requirements for the Field
-
Experienced professionals in a relevant field; Overseas intercultural experience
-
Committed Christians; commitment to the Medair values
-
Strong working knowledge of English, spoken and written
-
Working knowledge of French, spoken and written, for French-speaking field programmes
-
Single or married (with no children under 18). If married, your spouse must also apply.
-
Successful completion of Medair Relief & Recovery Orientation Course (ROC)
-
Reflect the vision and values of Medair with team members, local staff, beneficiaries, external contacts
-
Able to live and work in a multicultural team under difficult conditions
-
Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit
Benefits
-
A salary based upon the grade of the position and the experience of the position-holder
-
Comprehensive briefing at our Swiss headquarters, as well as an in-country briefing
-
Security training for those going to particularly insecure environments
-
Accommodation, food, and transportation in-country
-
Return flights to and from the country programme (one return flight for every year of service)
-
Rest and recuperation (R&R) leave (including travel, accommodation, and food allowance)
-
Annual leave; Death and disability allowance
-
Contribution matching programme for retirement savings (for experienced relief workers)
-
Additional contract benefit allowance for those who commit to longer contracts
-
Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing
Field Working Conditions
Application Process
Follow this link: www.medair.org/work-with-us, check if you are an Experienced or New Relief Worker and that you fit our standard working criteria, then:
-
apply for this vacancy (or another position that matches your profile), or
-
apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
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Finance and Human Resources Manager
Job posted by: Medair - Switzerland - Wed, 29 Jul 2015Job Details:
Organisation: Medair - Switzerland
Deadline Mon, 21 Sep 2015
Job type: Permanent
Location: Iraq
Role and Responsibilities
Oversee the financial and HR activities of the programme. Responsible for the accounting functions required and provide accurate and timely information on the financial status of the programme to donors, HQ, field management and field teams. Organise and further develop the financial processes, managing the finance team, providing coaching and training as required. Recruit national HR staff, develop staff policy, coordinate training and general staff well-being. The Finance and HR Manager also works with field management and HQ on in-country issues for internationally recruited staff.
Project Overview
In response to the ongoing crisis in Iraq, Medair’s programme is delivering emergency assistance to Iraqi IDPs in Kurdistan region of Iraq. We have projects in the sectors of Health, WASH, Shelter and NFI Assistance.
Medair
Medair is a humanitarian organisation inspired by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure.
Workplace
Erbil, Iraq
Starting Date
As soon as possible
Initial Contract Details
Full time, 12-24 months
Key Activity Areas
Financial Management
Manage the day-to-day accounting functions of the programme including, but not limited to:
Reconciling / verifying bank and cash amounts on a regular basis.
Preparing the monthly financial accounts.
Monitoring project spending on an on-going (monthly) basis, communicating with the relevant programme managers about any under / over spend and working with them to agree appropriate actions required in order to bring spending in line with approved budgets.
Work with Budget holders and HQ staff in the preparation and development of budgets for projects and shared costs.
Prepare and deliver financial activity reports within the required timeframe (e.g. monthly, interim, and final) and in the stated format in order to meet all relevant Medair and donor requirements.
Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, HQ or other bodies.
Human Resources Management for Nationally Recruited Staff
Manage and co-ordinate the recruitment process for new / vacant positions in conjunction with the relevant line manager. This will include updates to job descriptions, advertise the vacancy, draw up the short-list, interview potential candidates and make the appointment.
Regular review, update and / or develop of employment documentation for nationally recruited staff, including job descriptions, employment contracts and staff guidelines, ensuring they meet the requirements of local labour laws.
Human Resources Management for Internationally Recruited Staff
Support line management to identify staffing needs.
Work with line managers to ensure new staff receive a relevant and appropriate country / programme briefing and that a full induction and handover is carried out.
Support line managers on staff well-being; provide confidential and relevant feedback as requested.
Administration
Meet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity.
Prepare the monthly payroll list and payments for staff salaries and / or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities using Crésus software.
Staff Management
Manage and oversee the programme HR, Administration and finance staff including recruitment, day-to-day management, development and training, appraisal, etc. Providing functional supervision to Finance Officer in field locations.
Security
Control and manage the security of in-country cash when held on site and when being transferred to other account holders. Conduct regular internal audits and report any possible fraud or theft.
Qualifications
University degree in relevant subject and / or Certified Public Accountant Part 2 (or equivalent) completed, and / or HR qualification
Financial diploma or equivalent qualification such as certificate in Business Administration and / or accounting / book keeping desirable
Languages
Strong working knowledge of English (spoken and written)
Experience / Competencies
At least 2 years relevant professional experience in a financial or HR position
Overseas experience, preferably working in the NGO finance or HR sector desirable
Experience in drafting spread sheets, database programmes, financial reports, etc. desirable
Experience in dealing with banks, foreign currency offices and other financial institutions desirable
Experience in working with institutional donors desirable
Experience in representing at national and local levels desirable
Able to develop and maintain effective relationships with internal and external stakeholders
High numeracy skills; excellent attention to detail
Strong organisational skills and the capacity to analyse and prioritise needs
Strong leadership skills and a supportive management style
Medair Standard Working Requirements for the Field
Experienced professionals in a relevant field; Overseas intercultural experience
Committed Christians; commitment to the Medair values
Strong working knowledge of English, spoken and written
Working knowledge of French, spoken and written, for French-speaking field programmes
Single or married (with no children under 18). If married, your spouse must also apply.
Successful completion of Medair Relief & Recovery Orientation Course (ROC)
Reflect the vision and values of Medair with team members, local staff, beneficiaries, external contacts
Able to live and work in a multicultural team under difficult conditions
Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit
Benefits
A salary based upon the grade of the position and the experience of the position-holder
Comprehensive briefing at our Swiss headquarters, as well as an in-country briefing
Security training for those going to particularly insecure environments
Accommodation, food, and transportation in-country
Return flights to and from the country programme (one return flight for every year of service)
Rest and recuperation (R&R) leave (including travel, accommodation, and food allowance)
Annual leave; Death and disability allowance
Contribution matching programme for retirement savings (for experienced relief workers)
Additional contract benefit allowance for those who commit to longer contracts
Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing
Field Working Conditions
This is a field-based position, and working and living conditions may be very different to those previously experienced.
Application Process
Follow this link: www.medair.org/work-with-us, check if you are an Experienced or New Relief Worker and that you fit our standard working criteria, then:
apply for this vacancy (or another position that matches your profile), or
apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
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