Grants & fundraising Coordinator

BACKGROUND: The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict support to victims of oppression and violent conflict in 42 countries. IRC is committed to bold leadership, innovation and creative partnerships. The IRC’s work in Somalia began in the early 1980s, however it was often disrupted by insecurity and program activities were halted from the mid 1990s to 2007. Currently IRC delivers health, women’s protection and empowerment, resilience, livelihood, governance and WASH programs across five regions from four field offices – Galkacyo, Garowe, Dhusamareb and Mogadishu.

SCOPE OF WORK: The Grants and Fundraising Coordinator is the focal point for proposal development, donor reporting, grants information management and grants management capacity-building efforts. The Grants and Fundraising coordinator also supports programmatic and budgetary monitoring, compliance with donors and internal IRC rules and regulations.

RESPONSIBILITIES: The grants & Fundraising Coordinator shall:

Program Fundraising:

• In coordination with the Deputy Director Programs and Country Director, investigate opportunities to expand existing programming and new opportunities for IRC Somalia, based on the approved Strategic Action Plan- SAP 2015-2020.
• In coordination with the IRC Somalia M&E person, assist Sector Coordinators to develop integrated and long-term program plans beyond project-based plans.
• Support the in searching new funding opportunities, maintaining good relation with current donors and updating the IRC Somalia Fundraising Plan.

Proposal Development:

• Lead the development of proposals for submission to donors in coordination with sector leads and the finance and operations teams. Including:
  • Analyzing requests for proposals
  • Organizing and managing the use of timelines, templates and guidelines for proposals
  • Liaising with programs and finance staff regarding proposal writing and budgeting
  • Writing or compiling and managing review of proposals
  • Packaging proposals for submission.
• Maintain a track record of lessons learned from proposal development and donor responses and share with Sector Coordinators, Finance and IRC Somalia top management.

Program Reporting and donor relations:

• Lead day-to-day aspects of donor reporting processes to ensure the timely submission of accurate programmatic reports, and coordinate with the Finance department to ensure timely submission of budget modification requests and financial reports. This includes tracking and disseminating reporting schedules and templates, as well as, reviewing and submitting reports to donor.
• Enhance the country office profile by maintaining country wide and sectoral fact sheets, updating Somalia page on IRC website, providing relevant information for dissemination to donors, Governments, Regional office, HQ and others.
• Responding to donor, auditor and external requests as needed.
• Act as Focal Person for donor compliance; provide guidance to Sector Coordinators, Finance & Global Supply Chain.

Grants Management and Monitoring:

• Lead management of Budget vs. Actual system in line with country office procedures. This includes managing monthly BvA tracking, meetings and action points.
• Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits.
• Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance.
• Assist in preparing, reviewing and modifying memoranda of understanding and grant agreements.
• Lead in the organization, preparation and follow-up of grants operations meetings. Including the management and ongoing revision of salary/operations mapping tools and spending plans.
• Lead management of implementing partners in line with internal protocols

Staff Management and Development:

• Lead direct management of Grants Unit staff and provide professional development as needed.
• Build grant management capacity of field staff by facilitating training, and providing one on one follow up support in report writing, proposal development and other related topics.

Other:

• Undertake other key grants management, program development, monitoring and evaluation, communications and external relations activities as requested.

KEY WORKING RELATIONSHIPS: The Grants and Fundraising Coordinator reports to the Deputy Director Programs. The Grants and Fundraising Coordinator manages the Grants Unit, which includes 3-4 staff.

REQUIREMENTS:

• Masters degree, in international relations, international development or a related field preferred;

• At least three (3) years of international work experience in relief or development programs, including playing a significant role in, or leading, proposal and donor submissions for institutional donors;
• Prior grants management experience and familiarity with USG (USAID/OFDA/FFP), European (DFID, ECHO, Danida, SIDA), and UN (UNICEF, CHF) donor regulations, procedures and requirements;
• Familiarity with international standards for key program areas (Sphere standards, health, WASH, protection, and gender-based violence);
• Familiarity with international IRC systems and processes a plus;
• Excellent written English skills and budgeting using MS Excel;
• Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
• Detail-oriented with good multi-tasking abilities and communication skills, both oral and written; and
• Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.

WORK ENVIRONMENT:

The position is based in Nairobi with some travel to field sites in Somalia.

Security: The security level in Nairobi is yellow. Major concerns are common criminality, occasional targeted explosives, and tribal violence.

The security level in Somalia is red. Major concerns are terrorist actions, presence of armed elements, and inter-clan fighting.

Housing: The position is based in Nairobi. Lodging is a private bedroom in a shared IRC guest house – with electricity, internet and cable TV. Food is the individual’s responsibility (covered in location differential).