Programme Support Officer

Date requested:               27th October 2014

Contract Grade:                                Volunteer

Contract Length:              12months

Date Needed By:             5th January 2015

New Post or Replacement:         Replacement

Accompanied / Unaccompanied:              Unaccompanied

Exact Job Location:          Port au Prince, Haiti

Reports To:                         Assistant Country Director - Programmes

Responsible For:              M&E Officers (2)

Liaises With:                      Country Director, Country Accountant, Assistant Country Director Programmes, Programme Coordinators/ Advisors, Project Support Officer, Area Coordinators, Project Managers

Job Purpose:

Provide planned and timely support to effectively demonstrate programme progress and achievements through effective results based management.

• Provide support to project managers in developing and implementing monitoring and evaluation (M&E) plans;
• Develop and update a country-wide multi-programme M&E chronogram for baseline, midline, end-line and on-going monitoring requirements
• Plan specific M&E events in collaboration with ACDPs and AC; ensuring that material and human resources are made available by programme staff;
• Liaise with HO based M&E and IT staff regarding the development of appropriate monitoring tools and establishing electronic information formats;
• Provide support to programme teams as they undertake monitoring and evaluation initiatives and data collection, including the provision of training, and participation in field based data collection as required;
• Elaborate, and support others in the analysis of data, and production of monitoring reports;
• Particular emphasis will be placed on Irish Aid multi-sectorial programmes, and ensuring data is appropriately collected and analysed according to schedules;
• Support Programme and Project managers with effective local storage of collective information, and ensure information is recorded and available electronically in the Port au Prince office.
• Updating (and creation) of communication materials for local and international PR.
• Provide support to Programme staff and Assistant Country Director Programmes in writing quality Project Proposals, Reports and case studies;
• Attend clusters and other coordination unit meetings as required;
• Assist HAP (Humanitarian Accountability Partnership) focal point in rolling out the Accountability implementation plan.
• Assist the Senior Management Team to develop country specific papers and reports;
• Provide technical support to the Project Support Officer to manage the storing of documentation, both electronic and hard copy documentation
• To support the development of the national Project Support Officer
• Working with indicated programme staff, support the development of the Programme Monitoring framework and maintenance of monitoring database.
• Support the compilation of monthly activity reports and timely provide up-to-date information related to Concern’s programs to coordination bodies (OCHA, CCCM, etc.),
• Ensure harmony between all M&E tools and documents used across the Haiti programme
• Conduct technical field visits to monitor and provide guidance and support to ensure that quality data is collected and analysed regularly and effectively.
• Provide management support to the M&E officers, including the establishment of clear objectives, undertaking regular performance reviews, and the provision of regular work planning and advice.

Any other tasks as assigned by the Assistant Country Director Programmes or the Country Director

PERSON SPECIFICATION

ESSENTIAL

Education, Qualifications & Experience Required:

• Degree in development/humanitarian studies or similar field
• Prior practical experience working in development/ humanitarian field with an NGO
• Experience with and knowledge of the main donors (EC/ECHO/USAID) or other funding mechanisms
• Proven experience in proposal writing
• Experience with computer graphics, software for page making and photo format, desktop publishing

Special Skills, Aptitude or Personality Requirements:

• Fluent in French or English, both verbal and written with good written and oral skills in the secondary language
• Demonstrable experience in the input and management of survey data;
• Proven ability in report writing, research and documentation; great attention to detail.
• Familiar with the project management cycle
• Ability to act as part of a multi-cultural and multi-disciplinary team
• Ability to organize and prioritize workload, using initiative when appropriate
• Ability to cope with stress, work under pressure often to strict deadlines
• Flexibility, adaptability, sense of humour, and patience
• Facilitation and interpersonal skills
• Analytical and problem solving skills
• Ability to assess problems and recommend solutions
• Methodical and thorough
• Cross cultural awareness and sensitivity to cultural differences
• Good knowledge and competence of computer applications i.e. Microsoft Office Professional
• Valid passport to cover period overseas

DESIRABLE

Education, Qualifications & Experience Required:

• Bachelor or Master`s Degree in Development/ Humanitarian field
• Experience in Monitoring and Evaluation techniques
• Experience designing and managing beneficiary monitoring and database systems.Familiar with statistical analysis software packages (SPSS, STATA or EPI)

Special Skills, Aptitude or Personality Requirements:

• Familiar with mainstreaming gender, protection and HIV in programming
• Familiar with programming in health, WASH, livelihoods and/or education sectors

All applications should be submitted through our website at https://jobs.concern.net by closing date.

CV’s should be no more than 4 pages in length.

All candidates who are short-listed for a first round interview will be notified via email after the application deadline .

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.