HR Coordinator Duty Station: Juba, SOUTH SUDAN

Who are we?

The Danish Refugee Council has been in South Sudan since 2004 working with refugees, internally displaced people and returnees. In 2012, DRC opened its operations in Upper Nile State (Maban County) to respond to the large influx of refugees coming from Blue Nile State in Sudan and in early 2013 DRC expanded its operations to Unity State and is currently managing a refugee camp (Ajoung Thok) for new refugees from South Kordofan. In additional DRC is responding to the current humanitarian crisis of internal displacement. DRC is the camp manager of several camps in the northern states of South Sudan and has also been working closely with humanitarian partners in relation to the coordination of humanitarian assistance and advocacy issues. DRC also has activities in the sectors of community services, protection, GBV, livelihoods, shelter and infrastructure and logistics in the IDP/refugee areas. In returnee areas DRC is implementing food security and livelihood activities to support durable solutions.

About the job

Under the supervision of the HR Advisor, the HR Coordinator will ensure support to the efficient and effective management and planning of a compliant HR services and support functions at Juba and emergency field offices. He/She will be the focal person to support the recruitment of international and national staff. He/she will undertake Capacity Building measures for field based HR Assistants and will also be the focal person for all HR Compliance related matters. The job entails 20% travel time. 

Duties and Responsibilities

To achieve the position’s purpose, the HR Coordinator will perform the following tasks and undertake the following duties and responsibilities:

HR administration

• Maintain Master Expat Leave Tracker in coordination with managers and field sites;
• Ensure all emergency staff have visas, entry permits, alien registration and work permits;
• Support the Admin team with travel and accommodation when needed;
• Prepare and share a HR Report for the Emergency filed side.

HR compliance and capacity strengthening:

• Answers queries on all aspects of terms of employment and discipline regulations, in compliance with DRC Operations Handbook;
• Provide support to the Team Leaders in all emergency locations ensuring compliance with HR procedures;
• Assess the filing systems/HR documentation in each field site and undertake immediate corrective measures;
• Prepare and update the HR reports

Recruitment & orientation

• Support the Team Leaders in ensuring compliance with the recruitment procedure;
• In conjunction with managers, the HR Advisor and HQ support recruitment and selection activities by: drafting and reviewing  Job Adverts, liaising with HQ to advertise, screening and taking reference check and closing;
• Support with organizing interview and during the interviews;
• Maintain updated the National Staff recruitment tracker for the emergency team, and circulate it every week;
• Give input to the HR Advisor to update the International staff Recruitment tracker;
• Support the HR Advisor in creating a standard orientation briefing for all new employees in cooperation with senior management;
• Coordinate induction for all new staff arriving, and ensure security briefing within 24 hours from the  arrival;
• Update and facilitate orientation on emergency HR Guidelines.

Compensation and benefit

• Manage the monthly payroll for the emergency filed sites and ensure that any adjustments to the monthly payroll are implemented correctly and timely;
• Answer queries relating to staff salaries;
• Ensure the calculation and payment of terminal dues for all emergency field staff.

The above duties and responsibilities are a summary only and will include any other duty as reasonably requested.

About you

To be successful in this role you must have:

• A Bachelor’s degree in HR management or related discipline;
• At least 2 years of experience in similar positions abroad (preferably in South Sudan), supporting similar country programmes in conflict and post-conflict situations;
• INGO/non-profit experience is - strongly preferred;
• Systematic and good administrative skills, appropriate HR background and experience;
• Experience with payroll coordination and leave tracking;
• Successful track record in training and developing staff;
• Excellent organizational, interpersonal and communication skills;
• Strong computer skills, Windows, MS office programmes, internet/email;
• Fluency in spoken and written English.

We offer

Availability: As soon as possible

Duty Station: Juba, South Sudan

Contract:A minimum contract till end of 2014

Salary: Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.dk under Vacancies. This position will be placed at level A13.

Application process

Interested? Then apply for this position by clicking on the apply button. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Applications close September 12th, 2014

Need further information?

For further information about the Danish Refugee Council, please consult our website www.drc.dk