Project Officer

Job posted by: International Rescue Committee UK - Fri, 17 Oct 2014

Job Details:

Organisation: International Rescue Committee UK

Deadline Mon, 10 Nov 2014

Job type: Permanent

Location: United Kingdom

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BACKGROUND

The International Rescue Committee (IRC) is one of the world’s leading humanitarian relief organisations. Founded in 1933 at the request of Albert Einstein, the IRC responds to the world’s worst humanitarian crises and helps people survive, recover and rebuild their lives. The IRC delivers emergency aid, protects children, provides healthcare, prevents and responds to violence against women and girls, safeguards human rights and helps to kick-start economic recovery. Working in more than 40 countries, the IRC has restored hope and opportunity to many millions of people.

 The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

 The IRC’s global headquarters are in New York. Our European headquarters, IRC-UK, were established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with European policy makers on behalf of the people we serve. IRC-UK comprises approximately 50 staff across five departments.

 The position will provide support to the Urban Refugees Advocacy and Learning Partnership providing strong financial management and compliant donor reporting, and will work closely with the Urban Displacement Policy Advisor.

 Urban Displacement

Urbanisation is changing the way humanitarians respond. IRC recognises this growing trend and in response is building its institutional capacity so that we able to respond effectively in this new and complex context, based on what we know works.

 Building on IRC’s urban programmes across the world, this project focuses on a strong research, evaluation and learning agenda that will inform IRC’s own responses and that of the wider humanitarian community. This will enable us to ensure evidence that we can continue to lead the way as a global humanitarian leader in urban displacement.

 SCOPE OF WORK

This position is a key role within project team, and requires an experienced project finance officer and motivated team-player with excellent communication skills and a keen eye for detail.

The main purpose of the position is to provide project financial management and logistical support to the Urban Refugees Advocacy and Learning Partnership.

 WORKING RELATIONSHIPS

  • Reports to Head of Finance      and IT
  • Close coordination Advocacy      Team, especially Urban Displacement Policy Advisor, and Grants Officer in      International Programmes Team
  • Coordination with Technical      Units (TUs) in New York and London

 ESSENTIAL JOB FUNCTIONS

 

  1. Internal budget management:

Create a clear structure for the internal management of project costs across several locations, using IRC financial system coding structures

Checking and coding all charges to the project budget (from a range of sources: salary costs, supplier invoices, expenses claims)

Producing, reviewing and updating spending plans, coordinating inputs from several locations across the IRC

Ensuring all project costs incurred in different IRC offices are correctly reported to the project

Producing regular budget-versus-actual reports, and providing commentary to the project team on variance against forecasts

 

  1. Donor reporting:

Producing quarterly financial reports to DFID and invoices/funding requests

Supporting the drafting of narrative progress report, including review of project outputs against the financial report

Ensuring compliance with DFID and IRC’s grant management and financial policy, procedures and regulations

  1. Knowledge sharing

Develop guidance on coding structures for management of project costs, and communicate this with all project locations

Develop tools and templates for budget management and donor reporting, automating the link between the IRC budget template, project financial management structures in IRC financial system and donor reporting

Training for project and other staff on tools and templates, and donor regulations, as required

  1. Logistics support to the project:

Travel arrangements for key project staff and Technical Unit representatives participating in project events

Support with event arrangements (participants, venue etc)

  1. Research and materials:

Preparing materials for briefing events and meetings

Conducting basic desk-research tasks to support the Learning Manager

Support copy editing and publication of reports and briefs

 

PERSON SPECIFICATION

Essential qualifications, skills and experience

  • Experience of managing project budgets: setting up budget structures and preparing internal reports for budget monitoring
  • Experience of preparing donor financial reports that comply with donor regulations
  • Experience of European donor financial regulations (e.g. DFID, ECHO, SIDA, IrishAid)
  • Advance excel skills
  • Knowledge of accounting software and experience of setting up coding structures to support donor reporting
  • Ability to work in close collaboration with team members in a multi-location team
  • Strong written communication skills: ability to present research clearly
  • Ability to work independently and to deadlines
  • Good analytical skills and attention to detail
  • Good organizational and administrative skills
  • The right to work in the UK

Desirable qualifications, skills and experience

  • Experience of DFID financial regulations
  • Knowledge of SUN accounting software and Vision/InforQ&A reporting

To Apply

Please send a CV (two pages maximum) and cover page (two pages maximum) to: applications@rescue-uk.org

 Please state clearly in your cover letter:

  • Your reasons for applying
  • How you meet the person specification, skills and experience specified in the job description
  • Where you saw the job advertised
  • Current salary

The closing date is: 10am Monday 10th November

In order to minimise administrative costs, IRC-UK is only able to contact short-listed candidates.

Candidates must have the right to work in the UK.

IRC-UK strives to be an equal opportunities employer. IRC-UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.



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