Role & Responsibilities
Work under the supervision of the logistic manager and in functional relationships with the other HQ departments. Develop and strengthen Medair’s capacity in the areas of logistics program support, procurement, and contribute to the professional development of logistics within Medair. Support field operations and assist in HQ functions as requested. Train field logistic staff and deploy in emergency responses in “wave 1 or 2”.
Project Overview
Medair Headquarters (HQ) provides operational guidance for country programmes and activities, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes. These teams are together responsible for recruiting international and HQ staff, and like our field teams, we are committed to serve the world’s most vulnerable with practical and compassionate care.
Medair
Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure. Internationally recruited field and headquarters staff lead the organisation, supported by nationally recruited staff to implement programmes locally.
Workplace
Medair HQ, Lausanne, Switzerland (with up to maximum 25-35% travel to the field)
Starting Date
As soon as possible
Initial Contract Details
Full time, open-ended contract
Key Activity Areas
Program Support
• Liaison with HQ and field country team members, especially Head of Country Programme, Finance Programme Officer and Logistics Manager of assigned country programs to provide logistics support.
• Ensure procurement planning is in place for all projects.
• Contribute to and validate the logistics component of proposals, budgets and project reports.
• Support and train field logistics staff.
• Follow developments and changes in donor procedures and guidelines that pertain to logistics.
• Develop, organize and deliver training to logistics staff both at HQ and in the field.
• Carry out field visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changes and new procedures when and where required.
Business Process Expert – Procurement / Medical Logistics
• Act as the BPE (Business Process Expert) for procurement within Medair.
• Responsible to identify, develop and implement improvements in logistics policies, procedures and processes. Manages suppliers & contracts.
• Ensure policies and procedures are developed and kept up-to-date, serve as a reference point for questions, information and training.
• Support HQ and field staff on use and implementation of procurement procedures and applications, provide feedback and develop or update procedures and applications where needed.
• Build up and maintain a knowledge database, provide training and support material on procurement planning, procurement and other logistic topics where applicable.
• Knowledge sharing: ensure that information is available and easily accessible by field logistics staff; communicate on new developments and tools, using available IT tools as much as possible.
Other
• Develop, implement and support both HQ and field staff in logistics working procedures and initiate improvement proposals.
• Cover for other logistics team members when absent.
Emergency Response
• Deployment to emergency responses in wave 1 (within 24-48 hours) or wave 2 as logistic manager.
• Coordinate and lead initial logistics set up for new locations and country programmes, emergency response and assessments.
• Available for short term field assignments to work alongside field logistics staff aimed at process improvement, strengthening of local capacity and implementation of logistics procedures.
International Headquarters - Team Spiritual Life
• Reflect the vision and values of Medair with team members, international team members, and external contacts.
• Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Work and pray together in our Christian faith-based team settings.
• Instigate and contribute to prayer times within internationally recruited staff and HQ teams.
• Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.
Qualifications
• Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.
Languages
• Strong working knowledge of English (spoken and written).
• Working knowledge of French (spoken and written) desirable.
Experience / Competencies
• Minimum one year logistics experience in emergency or development context at a coordination level.
• Experience and skills in proposals input, procurement planning, budget development and contributing to project reports.
• Logistics experience in a cross-cultural, challenging environment.
• Experience of coaching and training logistics staff.
• Ability to promote collaboration and share information effectively throughout the organisation and with a large network of external partners.
• Advanced planning, coordination, assessment, analytical and problem solving skills.
• Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.
• Excellent interpersonal skills, ability to work both independently and as a member of a team.
• Creative, open-minded, flexible, self-learner.
Profiles sought for International Headquarters staff
Relief experience
• Experienced Relief Workers and those without field experience.
Professional
• Experienced professionals in a relevant Medair sector of expertise.
• Overseas intercultural work experience desirable.
Values
• Fully committed to the Medair values; to reflect the vision and values of Medair with team members, international team members, and external contacts.
Personal qualities
• Able to work in a multicultural team.
• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, and honesty.
Benefits Package provided to International Headquarters Staff
• Salary commensurate with the pay-grade of the position.
• Annual leave; Accident insurance and pension.
• Death and disability insurance; Health insurance for loss of earnings.
• A motivating work environment.
• The opportunity to work in a Christian organisation where your contributions make a difference for the world’s most vulnerable.
Working Conditions
• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.
• This is a HQ based position in Switzerland. The candidate must be prepared to undertake extensive field travel to country programmes for deployments of 2-3 months in duration; and willing to work in remote and insecure locations.
Application Process
Before you apply, please ensure you are fully aware of the:
a) Medair organisational values
To apply, then:
b) go to our Current Vacancies page
c) and apply for this vacancy (or another position that matches your profile)
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
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Logistics Officer
Job posted by: Medair - Switzerland - Thu, 23 Feb 2017Job Details:
Organisation: Medair - Switzerland
Deadline Mon, 24 Apr 2017
Job type: Contract
Location: Switzerland
Role & Responsibilities
Work under the supervision of the logistic manager and in functional relationships with the other HQ departments. Develop and strengthen Medair’s capacity in the areas of logistics program support, procurement, and contribute to the professional development of logistics within Medair. Support field operations and assist in HQ functions as requested. Train field logistic staff and deploy in emergency responses in “wave 1 or 2”.
Project Overview
Medair Headquarters (HQ) provides operational guidance for country programmes and activities, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes. These teams are together responsible for recruiting international and HQ staff, and like our field teams, we are committed to serve the world’s most vulnerable with practical and compassionate care.
Medair
Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure. Internationally recruited field and headquarters staff lead the organisation, supported by nationally recruited staff to implement programmes locally.
Workplace
Medair HQ, Lausanne, Switzerland (with up to maximum 25-35% travel to the field)
Starting Date
As soon as possible
Initial Contract Details
Full time, open-ended contract
Key Activity Areas
Program Support
• Liaison with HQ and field country team members, especially Head of Country Programme, Finance Programme Officer and Logistics Manager of assigned country programs to provide logistics support.
• Ensure procurement planning is in place for all projects.
• Contribute to and validate the logistics component of proposals, budgets and project reports.
• Support and train field logistics staff.
• Follow developments and changes in donor procedures and guidelines that pertain to logistics.
• Develop, organize and deliver training to logistics staff both at HQ and in the field.
• Carry out field visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changes and new procedures when and where required.
Business Process Expert – Procurement / Medical Logistics
• Act as the BPE (Business Process Expert) for procurement within Medair.
• Responsible to identify, develop and implement improvements in logistics policies, procedures and processes. Manages suppliers & contracts.
• Ensure policies and procedures are developed and kept up-to-date, serve as a reference point for questions, information and training.
• Support HQ and field staff on use and implementation of procurement procedures and applications, provide feedback and develop or update procedures and applications where needed.
• Build up and maintain a knowledge database, provide training and support material on procurement planning, procurement and other logistic topics where applicable.
• Knowledge sharing: ensure that information is available and easily accessible by field logistics staff; communicate on new developments and tools, using available IT tools as much as possible.
Other
• Develop, implement and support both HQ and field staff in logistics working procedures and initiate improvement proposals.
• Cover for other logistics team members when absent.
Emergency Response
• Deployment to emergency responses in wave 1 (within 24-48 hours) or wave 2 as logistic manager.
• Coordinate and lead initial logistics set up for new locations and country programmes, emergency response and assessments.
• Available for short term field assignments to work alongside field logistics staff aimed at process improvement, strengthening of local capacity and implementation of logistics procedures.
International Headquarters - Team Spiritual Life
• Reflect the vision and values of Medair with team members, international team members, and external contacts.
• Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Work and pray together in our Christian faith-based team settings.
• Instigate and contribute to prayer times within internationally recruited staff and HQ teams.
• Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.
Qualifications
• Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.
Languages
• Strong working knowledge of English (spoken and written).
• Working knowledge of French (spoken and written) desirable.
Experience / Competencies
• Minimum one year logistics experience in emergency or development context at a coordination level.
• Experience and skills in proposals input, procurement planning, budget development and contributing to project reports.
• Logistics experience in a cross-cultural, challenging environment.
• Experience of coaching and training logistics staff.
• Ability to promote collaboration and share information effectively throughout the organisation and with a large network of external partners.
• Advanced planning, coordination, assessment, analytical and problem solving skills.
• Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.
• Excellent interpersonal skills, ability to work both independently and as a member of a team.
• Creative, open-minded, flexible, self-learner.
Profiles sought for International Headquarters staff
Relief experience
• Experienced Relief Workers and those without field experience.
Professional
• Experienced professionals in a relevant Medair sector of expertise.
• Overseas intercultural work experience desirable.
Values
• Fully committed to the Medair values; to reflect the vision and values of Medair with team members, international team members, and external contacts.
Personal qualities
• Able to work in a multicultural team.
• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, and honesty.
Benefits Package provided to International Headquarters Staff
• Salary commensurate with the pay-grade of the position.
• Annual leave; Accident insurance and pension.
• Death and disability insurance; Health insurance for loss of earnings.
• A motivating work environment.
• The opportunity to work in a Christian organisation where your contributions make a difference for the world’s most vulnerable.
Working Conditions
• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.
• This is a HQ based position in Switzerland. The candidate must be prepared to undertake extensive field travel to country programmes for deployments of 2-3 months in duration; and willing to work in remote and insecure locations.
Application Process
Before you apply, please ensure you are fully aware of the:
a) Medair organisational values
To apply, then:
b) go to our Current Vacancies page
c) and apply for this vacancy (or another position that matches your profile)
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
Follow Us
You can follow us on Facebook , Twitter , or LinkedIn .