Program Assistant

Job posted by: International Rescue Committee (IRC)-USA - Tue, 27 Jan 2015

Job Details:

Organisation: International Rescue Committee (IRC)-USA

Deadline Sat, 28 Mar 2015

Job type: Permanent

Location: United States

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Scope:

This position supports the Economic Recovery & Development Unit by providing a variety of administrative support, liaison activities within IRC’s headquarters location, and direct support to the unit Director. This includes assisting the Grants, Operations, and Organizational Learning Coordinator, to whom this position reports, and carrying out administrative tasks for the Director, Senior Technical Advisors, Technical Advisors, and consultants. 

Major Responsibilities:

Executive Assistant

  • Provide administrative support to the Director of the unit as needed, including event planning and support, presentation preparation, scheduling and logistical support for travel.

General Administrative & Operations Support

  • Provide administrative support on travel requests, logistics, purchase requests, human resource forms, hiring processes, consultant hiring, on-boarding new staff and additional support as needed;
  • Plan and organize logistics for annual workshops and other meetings, making travel arrangements for participants, identifying venues, procuring supplies, organizing registrations, and reviewing ground rules and overall workings with participants;
  • Respond to day-to-day communications in a timely manner, ensuring that relevant team members are informed and copied as necessary.

Communications

  • Assist with the development, updating and dissemination of ERD communications materials for external audiences;
  • Support the organization of technical resources in collaboration with the technical advisors;
  • Assist with proofreading, editing, and drafting of basic documents including infosheets and publications;
  • Develop capacity statements for each of the unit’s program areas;
  • Create and disseminate ERD updates or newsletters.

Other duties as assigned by Coordinator and ERD Director.

Job Qualifications:

Education:  Bachelor’s Degree in a related field, International Affairs, International Development, Economics, Social Work, etc.;Master’s Degree in a related field is a plus

Work Experience:  Minimum of one to two years of work experience is required, preferably within a non-profit organization, providing administrative support responsibilities in a fast-paced, professional environment. 

       Demonstrated Skills and Competencies:

  • Outstanding organizational and administrative skills, with a proven ability to prioritize projects with attention to detail;
  • Meticulous writing and editing skills:
  • Interest in market-based humanitarian and development programming;   
  • Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment;
  • Flexible work attitude: the ability to work productively in a team environment, problem solve with minimal guidance and support any range of projects at a moment’s notice;
  • Excellent Computer skills: MS Word, Excel, and database software;
  • Experience in graphic design and with InDesign, Illustrator, Photoshop a plus;

Language Skills: 

Foreign language fluency (especially in French, Arabic or Pashto) a plus;

 


Please follow this link to apply: http://www.aplitrak.com/?adid=c2dyYW50LjYwMDU1LjQ4MTBAaXJjLmFwbGl0cmFrLmNvbQ


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