Job Details:
Organisation: Save the Children - International
Deadline Wed, 29 Apr 2015
Job type: Temporary
Location:
Ukraine
SCOPE OF ROLE: Reports to: Country Representative Role Dimensions: Emergency Response of expected $5-7M with 30-50 staff in both capital and field location; multi-sectorial interventions namely â Child Protection/Psychosocial; Shelter/NFIs; FSL and Education. Staff reporting to this post: Finance Officers, Assistants |
KEY AREAS OF ACCOUNTABILITY: Finance - Provide a high standard of financial accounting in emergency programmes, ensuring to Save the Children accounting policies and to local statutory law.
- Managing day to day activities of the country office Finance function.
- Supervise accounting procedures: filing and completeness of the documents, allocation of expenses, vouchers registration, balance checking, etc
- Review and follow up on all program/salary advances to insure a timely clearance
- Review and insure that receivables and payables are collected on a timely fashion
- Follow up with the various offices to obtain all necessary supporting documents to clear member control account
- Manage the Financial Management System (FMS Agresso) reconciliations and ensure accuracy of balance sheet items
- Assist in preparation of periodic finance reports
- Maintain a periodic review of offices to insure a managerial and internal control is in place
- Provide technical support to the field offices via remote monitoring and direct assistance where required
- Ensure accounting systems, policies, internal controls and procedures are followed for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
Sub-award management - Lead all partners finance-related due diligence and vetting processes and, as necessary, provides technical assistance to meet capacity gaps identified in the process
- Review potential sub-grantees' proposals and budgets
- Manage the review process and payments relating to sub-grantees / sub-contractors financial reports
- Coordinate field visits to sub-grantees to check the financial report supporting documents
Cash Management and Banking - Support with management of the cash flow to ensure timely and secure transfer of funds to meet humanitarian program needs, liaising with local bankers as required
- Oversee the maintenance of all bank account related documents, including bank reconciliations
- Manage the Finance Team to ensure all financial records are accurate, fully compliant and that petty cash and cash advances are accurately recorded and tracked
Control & Supervision - Take appropriate steps to minimise the risk of fraud or theft
- Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks)
- Recruit, train and manage finance staff and ensure effective performance management is in place.
- Carry out inductions and staff trainings for finance procedures etc
- Support with internal and external auditors as necessary, liaising with other departments to ensure information is provided as requested and co-ordinate closure of action items resulting from these audits
Management of FMS / Agresso - Directly update the Financial Management System (FMS) with humanitarian budget, forecast and expenditure information
- Maintain and regularly review (FMS) master data
- Provide periodic up to date financial data to award management and program implementation units (BVAs, Transaction listings)
- Coordinate any re-charges needed
Grant / Contract Management and Compliance - Ensure compliance with all donor requirements and advise budget holders on compliance issues
Other responsibilities - Review the monthly payroll calculation and related taxes and ensure accuracy
- Participate in monthly finance team meetings, financial closing and ensures accuracy of reports to be submitted to SCI centre
- Assists in preparation of all documents for audits and facilitates the work of the auditorâs in-country.
- Performs field visits to major project sites
- Take up additional financial and grants management responsibilities as requested by SMT to support humanitarian activities.
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Application Email: Please apply with a covering letter and up-to-date CV to: bartacho.64277.4810@savethechildrenint.aplitrak.com
Finance Manager Ukraine
Job posted by: Save the Children - International - Tue, 14 Apr 2015Job Details:
Organisation: Save the Children - International
Deadline Wed, 29 Apr 2015
Job type: Temporary
Location: Ukraine
SCOPE OF ROLE:
Reports to: Country Representative
Role Dimensions: Emergency Response of expected $5-7M with 30-50 staff in both capital and field location; multi-sectorial interventions namely â Child Protection/Psychosocial; Shelter/NFIs; FSL and Education.
Staff reporting to this post: Finance Officers, Assistants
KEY AREAS OF ACCOUNTABILITY:
Finance
Sub-award management
Cash Management and Banking
Control & Supervision
Management of FMS / Agresso
Grant / Contract Management and Compliance
Other responsibilities
Application Email: Please apply with a covering letter and up-to-date CV to: bartacho.64277.4810@savethechildrenint.aplitrak.com