Logistics Manager

Role and Responsibilities

Oversee the provision of the logistical support for the programme, with responsibility for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information; reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

Project Overview

In response to the ongoing crisis in Iraq, Medair’s programme is delivering emergency assistance to Iraqi IDPs in Kurdistan region of Iraq. We have projects in the sectors of Health, WASH, Shelter and NFI Assistance.

Medair

Medair is a humanitarian organisation inspired by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure.

Workplace         

Erbil, Iraq

Starting Date

As soon as possible

Initial Contract Details

Full time, minimum contract 12-24 months

Key Activity Areas

Logistics Management – Supply Chain

• Provide technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.

• Share information on assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting.

• Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.

• Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability.

• Ensure international / national transportation of freight by land, sea and air is in line with programme budgets / needs ensuring the most cost effective and reliable transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure cargo is managed at all points of the supply chain.

Logistics Management – Resources

• Ensure the management of vehicle fleet is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.

• Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power.

• Support the proper management of existing field bases, establishment of new ones and closing of existing ones.

• Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and stakeholders, to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Financial Management

• Compile and validate the logistics component of all base and project budgets. Monitor spending of assigned budgets, ensuring they are in line with Medair and donor guidelines.

Staff Management

• Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.

• Ensure that all logistics and relevant programme staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching.

Quality Management

• In conjunction with relevant manager’s review, develop and implement (as applicable) systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud.

• Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards.

Qualifications

• Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field

• Certification in Humanitarian Supply Chain Management; Certification in Medical Logistics and/ or security training are all desirable

   

  Languages

• Strong working knowledge of English (spoken and written)

   

  Experience / Competencies

• Experience of budget management and ability to prepare timely, and accurate financial reports

• Experience working in a cross-cultural setting, preferably in the logistics sector

• Advanced planning, coordination, assessment, analytical and problem solving skills

• Technical understanding of mechanical and communication equipment

• Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies

   

  Medair Standard Working Requirements for the Field

• Experienced professionals in a relevant field; Overseas intercultural experience

• Committed Christians; commitment to the Medair values

• Strong working knowledge of English, spoken and written

• Working knowledge of French, spoken and written, for French-speaking field programmes

• Single or married (with no children under 18). If married, your spouse must also apply.

• Successful completion of Medair Relief & Recovery Orientation Course (ROC)

• Reflect the vision and values of Medair with team members, local staff, beneficiaries, external contacts

• Able to live and work in a multicultural team under difficult conditions

• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

   

  Benefits

• A salary based upon the grade of the position and the experience of the position-holder

• Comprehensive briefing at our Swiss headquarters, as well as an in-country briefing

• Security training for those going to particularly insecure environments

• Accommodation, food, and transportation in-country

• Return flights to and from the country programme (one return flight for every year of service)

• Rest and recuperation (R&R) leave (including travel, accommodation, and food allowance)

• Annual leave; Death and disability allowance

• Contribution matching programme for retirement savings (for experienced relief workers)

• Additional contract benefit allowance for those who commit to longer contracts

• Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing

   

  Working Conditions

• This is a field position and working and living conditions may be very different to that previously experienced.

Application Process

Follow this link: www.medair.org/work-with-us, check if you are an Experienced or New Relief Worker and that you fit our standard working criteria, then:

1. apply for this vacancy (or another position that matches your profile), or

2. apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.

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