Administrator for Kenya and Somalia Coordination Office

Job posted by: CESVI cooperazione e sviluppo - Italy - Wed, 30 Jul 2014

Job Details:

Organisation: CESVI cooperazione e sviluppo - Italy

Deadline Tue, 21 Oct 2014

Job type: Temporary

Location: Kenya

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WORK CONTEXT

Cesvi has in Nairobi its fully structured Coordination Office from which the projects in Kenya and Somalia are managed and supervised. Each coutry has a designated Country Representative, whereas the administration is centralized. Cesvi Coordination Office employes more than 250 National Staff, both Kenyan and Somali, and 7 Expatriates. Annual budget Coordination Office Euros 4/5 millions.

The projects’ sector focus is as follows:
-    Kenya: development project focusing on children;
-    Central Somalia: emergency projects (health, food security, child protection, environment);
-    Somaliland/Puntland: protection - child armed conflict, support to IDPs camps environment, solid waste management.

JOB DESCRIPTION

The collaboration will start in January 2015.
The duty stations will be Nairobi with frequent field missions to projects’ locations in Somaliland, Puntland and South Central Somalia, coherently with the security issues.

The person will work under the supervision of the two Countries Representatives.

Main tasks:
Planning and coordination budget control:
•    He/she prepares and regularly monitors the Coordination Office budget.
•    He/she monitors the sustainability of the Country Coordination and field offices under the Coordination Office responsibility, and verifies the correct costs’ attribution/distribution.
Budget preparation and projects’ economic-financial control:
•    He/she finalises and controls the budgets of those projects directly managed by the Coordination Office, in conformity with the Coordination Office/Headquarters planning;
•    He/she regularly identifies the economic and financial commitments necessary to realize the projects’ activities in these countries which are under the Coordination Office responsibility.
Goods Management:
•    He/she verifies the sustainability and correct management of all goods owned by Cesvi or by the projects, in collaboration with the Country Coordination logistics (Inventory lists);
General administration monitoring and management:
•    He/she supervises and controls all bank operations in the countries;
•    He/she manages and supervises the financial movements and the funds coming from donors to the projects under the Coordination Office responsibility (anticipations and tranches reception);
•    He/she manages and controls the Coordination Office cash safe and its expenses.
Financial reporting and audit:
•    He/she controls all intermediate and final financial reports to be transmitted to the donors for all different countries, after formal approval by the HQs;
•    He/she ensures the collection, filing and control of all vouchers related to projects which are directly managed by the Coordination Office;
•    He/she goes on support, monitoring and training missions to the countries under the coordination’s responsibility, in coordination with the HQs and his/her referent person locally based;
•    He/she is responsible for preparing and carrying out audits conducted at Coordination Office level.
Local staff management and administration:
•    He/she manages and supervises the administrators/accountants of the Coordination Office; in coordination with the central headquarters he/she trains the local Administrators assigned to the Countries (initial and tailor-made training).
Support on procedures:
•    He/she provides technical support on a correct application of the Cesvi and donors’ administrative procedures to the Project Managers of all projects directly managed by the Coordination Office, and to the country Administrative Coordinators.
Data elaboration and transmission:
•    He/she produces and periodically transmits the information and data requested by the Headquarters, respecting the due deadlines.
Institutional relations:
•    He/she takes care of all relations with the administrative/financial offices of the institutional donors’ decentralized delegations, at regional level

REQUIRED COMPETENCIES

Degree in Economics or related subjects;
At least 3 years experience in administrative management in developing countries;
Demonstrated skills and experience in report writing and financial/budget management;
Knowledge of European Commission, ECHO, OFDA, United Nations and Private donors administrative and procurement procedures;
Excellent knowledge of English, both written and spoken.


DESIRABLE COMPETENCIES

Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively in critical environments;
Excellent problem-solving and analytical skills;
Adaptability for hard living conditions when on mission;
Team working oriented.


To apply please visit:http://www.cesvi.org/30_2014-adm-ken-som



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