Logistics Officer

Logistics Officer

South Sudan

Role and Responsibilities:

Support many of the logistics activities of the programme. On a day-to-day basis the Logistics Officer carries out a variety of functions required to ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines.

Project Overview:

Medair South Sudan consists of a mobile Emergency Response Team (ERT), a static program in Renk County, a static refugee project in Maban County and a nutrition programme in Leer County. The ERT team can deploy in any of the 10 states in South Sudan while the static programs are in Upper Nile State and Unity State. All programs are multi-sectoral and have the capacity to respond in WASH (water, sanitation, and hygiene), Health, and Nutrition. The ERT also has the capacity to respond with NFIs and emergency shelter. The team is comprised of approximately 250 national and 40 international staff and has a target operating budget of approximately USD 16 million for 2015. Logistics support is needed to facilitate program implementation, especially with regards to procurement.

Medair:

Medair is a humanitarian organisation inspired by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition, safe water, sanitation, and hygiene, shelter and infrastructure.

Workplace:

Juba, South Sudan. Take a look at Medair’s work in South Sudan.

Starting Date:

As soon as possible

Initial Contract Details:

Full time, minimum contract 12 months

Key Activity Areas:

Logistics:

Carry out the day-to-day logistical functions of the programme including :

• Supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT, maintenance and asset tracking.
• Liaising with the relevant field manager to provide effective logistical support to the projects and the field teams.
• Ensure all activities are carried out in line with Medair guidelines and procedures.
• Carry out frequent and thorough checks on the quality of equipment and supplies.
• Work with relevant team members and field management, to ensure the security of the Medair base(s) and of all Medair property and equipment.

Administration

• Meet the logistics related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders.
• Ensure a clear and transparent paper trail is in place for all logistical transactions that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.

Communication

• Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors.
• Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders.

Staff Management

• Work with nationally recruited staff with an emphasis on developing individual and team capacity to handle a variety of logistical tasks as efficiently and effectively as possible.

Quality Management

• Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency.

Qualifications:

• Professional / vocational / technical qualification in a relevant field

Languages:

• Strong working knowledge of English (spoken and written)

Experience / Competencies:

• 2 years post-qualification professional experience
• Work experience in logistics, preferably in an NGO setting
• Experience working in a cross-cultural setting, preferable in the logistics sector desirable
• Experience of stock management systems desirable
• Able to make decisions within a consultative and supportive framework
• Enjoys a challenge and works hard to achieve objectives; solution-oriented, problem solving ability
• Competent with administrative tasks; commitment to best practice
• Can prioritise work to meet deadlines
• Quick learner with practical, precise approach; team-player with good inter-personal skills
• Capacity to work under pressure and manage personal stress levels
• Creative, open-minded, flexible, self-learner; attention to detail

Medair Standard Working Requirements for the Field:

• Experienced professionals in a relevant field; Overseas intercultural experience
• Committed Christians; commitment to the Medair values
• Strong working knowledge of English, spoken and written
• Working knowledge of French, spoken and written, for French-speaking field programmes
• Single or married (with no children under 18). If married, your spouse must also apply.
• Successful completion of Medair Relief & Recovery Orientation Course (ROC)
• Reflect the vision and values of Medair with team members, local staff, beneficiaries, external contacts
• Able to live and work in a multicultural team under difficult conditions
• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Benefits:

• A salary based upon the grade of the position and the experience of the position-holder
• Comprehensive briefing at our Swiss headquarters, as well as an in-country briefing
• Security training for those going to particularly insecure environments
• Accommodation, food, and transportation in-country
• Return flights to and from the country programme (one return flight for every year of service)
• Rest and recuperation (R&R) leave (including travel, accommodation, and food allowance)
• Annual leave; Death and disability allowance
• Contribution matching programme for retirement savings (for experienced relief workers)
• Additional contract benefit allowance for those who commit to longer contracts
• Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing

Working Conditions:

• This is a field-based position, and working and living conditions may be very different to those previously experienced.

Application Process:

Follow this link: www.medair.org/work-with-us, check if you are an Experienced or New Relief Worker and that you fit our standard working criteria, then:

a) apply for this vacancy (or another position that matches your profile), or
b) apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.