Marketing & Communications Resources Assistant (80-100%)

Role and Responsibilities

Ensure that up-to-date and relevant resources for marketing and fundraising activities are swiftly made available internally or to partners. Under the supervision of the Marketing and Relationships Resources Officer, manage Medair’s main photo, video, and text databases, keeping them tidy, organised, and continually improving, and help create briefing and training guides related to the management and use of the different information platforms. Assist in organising workshops and other activities involving field-based communications officers; provide procurement support including but not limited to contracting photographers, videographers, and journalists for field assignments and visits; and assist in various other departmental activities as needed.

Project Overview

Medair Headquarters (HQ) provides operational guidance for country programmes and activities, along with both technical and compassionate support for our relief workers. Within our headquarters, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes. Our headquarters teams are also responsible for recruiting international and HQ staff, and like our field teams, we are committed to serve the world’s most vulnerable with practical and compassionate care.

Workplace         

Medair Headquarters, Ecublens, near Lausanne, Switzerland

Starting Date

As soon as possible

Initial Contract Details

Full time, open-ended contract

Key Activity Areas

Resources Library Support

• Upload, add keywords, categorise, review and approve, and archive Marketing & Relationships library resources.

• Regularly work on structuring and cleaning up libraries to keep them tidy, light, and easy to use.

• Analyse reports on library usage, conduct focus groups, and bring suggestions for improvements based on user needs.

• Liaise with service provider to obtain support when issues arrive and to stay aware of system updates and request implementation as relevant to Medair’s needs.

• Develop and improve guidelines and training materials when necessary, and assist colleagues in need of support.

• Perform light Photoshop work on photos.

• Assist Resources Officer in providing resources to HQ / affiliate colleagues and partners, including collaboration and support of Integral Alliance resources sharing.

Photography & Video Equipment Management

• Manage equipment, ensuring stock corresponds to needs and allocation forms are kept up-to-date.

• Organise purchase of new equipment when needed.

   

  Field-based Communication Officers Liaison

• Brief Communications Officers on providing photos and video that adhere to Medair brand and quality standards and on using resource libraries. Develop guidelines / training materials as needed.

• Provide regular feedback to Communications Officers as resources are uploaded.

• Assist in the planning and logistical coordination of an annual workshop in Switzerland for field-based Communication Officers.

Procurement & Administrative Support

• Carry out procurement and administrative procedures for photographer, videographer, and journalist field visits.

• Assist with other departmental procurement needs.

International Headquarters - Team Spiritual Life

• Reflect the vision and values of Medair with team members, international team members, and external contacts.

• Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

• Work and pray together in our Christian faith-based team settings.

• Instigate and contribute to prayer times within internationally recruited staff and HQ teams.

• Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

   

  This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.

   

  Qualifications

• Degree in administration, library science, multimedia, photography or similar degree, or experience in relevant field

Languages

• Strong working knowledge of English (spoken and written)

• Working knowledge of French (spoken and written)

Experience / Competencies

• 1 year of relevant experience

• Database or library management experience desirable

• Excellent photography skills desirable

• Highly organised, analytical thinking; meticulous attention to detail

• Good proofreading skills

• Friendly and collaborative team player

Profiles sought for International Headquarters staff

Relief experience

• Experienced Relief Workers and those without field experience

Professional

• Experienced professionals in a relevant Medair sector of expertise

• Overseas intercultural work experience

Values

• Fully committed to the Medair values; to reflect the vision and values of Medair with team members, international team members, and external contacts

Language

• Strong working knowledge of English, spoken and written

• Working knowledge of French (spoken and written) for French-speaking roles

• Working knowledge of German (spoken and written) for German-speaking role

Personal qualities

• Able to work in a multicultural team

• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, and honesty

Availability

• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland

• For more senior / technical roles, some other nationalities may be eligible to apply

What benefits does Medair provide for International Headquarters Staff?

• Salary commensurate with the pay-grade of the position

• Travel expenses to country programmes (for staff who are required to make field visits)

• Annual leave; Accident insurance and pension

• Death and disability insurance; Health insurance for loss of earnings

• A motivating work environment

• The opportunity to work in a Christian organisation where your contributions make a difference for the world’s most vulnerable

 HQ Working Conditions

• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.

• This is a HQ based position in Lausanne Switzerland.

Application Process

Follow this link: www.medair.org/work-with-us, check if you fit our standard working criteria, then:

apply for this vacancy (or another position that matches your profile).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.

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