Habitat for Humanity International is seeking an experienced finance and grants professional to facilitate the implementation, monitoring and evaluation, financial and narrative reporting of all grants in compliance with donor and HFHI requirements. The Manager - Grants Compliance & Donor Reporting acts as the liaison for the Europe, Middle East & Africa (EMEA) region with the headquarters office in the USA, Global Funding Network and National Organizations for all EMEA grants. This position is based at our office in Pretoria, South Africa and requires up to 40% international travel.

Key responsibilities include:

1: Support the fundraising and programs teams with the project proposals
*Lead the capacity assessment of EMEA National Organizations and Area Office to manage future grants
*Provide technical support in the preparation and review of project proposal budgets for National Organization and Area Office implemented grants
*Support the National Organizations and Area Office to ensure that project proposals for governmental and bi-lateral grants are in compliance with the rules and regulations as stipulated in the Request for Assistance

2: Grant agreement administration
*Review and provide input into the grant agreements
*Ensure that stakeholders understand:
a. Their expected roles and responsibilities on the grants management team
b. The terms and conditions of the grant
c. Reporting requirements
*For complex grants such as governmental and bi-lateral grants document the internal controls and procedures that have been put in place to ensure compliance with the donor rules and regulations
*Ensure changes in the grant agreement are communicated to relevant stakeholders
*Coordinate the close-out activities on both program and financial matters

3: Program implementation support
*Ensure stakeholders are aware of all information created during proposal development and donor negotiation
*Ensure appropriate tools are available and used to manage programmatic implementation and compliance such as:
a. Developing and monitoring annual project implementation work plans/Gantt charts (everything from procurement / award to evaluation)
b. Reporting calendar and required report templates
c. MOU templates and partner agreements are reviewed by appropriate team members
*Support National Organizations in recruitment and performance reviews for grant management staff

4: Grant financial management
*Monitor and coordinate grant financial management and compliance including:
a. Creating and reviewing of financial compliance checklist
b. Conducting initial assessment of financial management systems and provide extra training around fund accounting and reporting set up, compliance briefings, briefings on the importance of maintaining support documentation, etc., and report findings to stakeholders
c. In conjunction with the National Organization finance managers ensure reconciliation of grant actual expenditure vs. grant budget, grant receipts vs. actual expenditure and budget variance analysis
*Review the donor financial and program reports and provide feedback to relevant staff prior to submission, ensuring these are timely, accurate and reliable
*Ensure timely request for no-cost extension or budget realignment

5: Grant monitoring
*Conduct periodic National Organization visits to check on progress, consistency and level of compliance
*Arrange, and or conduct training and capacity building to address grant management competency gaps at National Organizations and Area Office level
*Proactively identify problem areas or potential problems, making recommendations to address issues before they impact the project; develop action plans and follow up with the stakeholders to ensure the problems have been addressed
*Support relevant stakeholders in scheduling evaluation activities and selection of evaluation team (internal or external). In conjunction with the relevant stakeholders, review Terms of Reference and budget for external audits and evaluations
*Coordinate the donor’s post-closing audit (evaluation and financial audit)
a. Work with stakeholders to respond to the audit findings and highlighted risks and project evaluation concerns
b. In the event of a project fraud, work with the stakeholders to develop an action plan and monitor the execution of the plan and work to strengthen the internal controls

6: Other
*In order to build capacity, provide formal and informal training to stakeholders on how to identify potential risk, the impact of the risk and putting in place steps to mitigate risks in grant management
*Coordinate and provide input into all grant management related policies, provide interpretation of grant management policies to the relevant stakeholders and monitor compliance
*Be the liaison on all EMEA grant management related communications with the National Organizations, headquarters in the USA and the Global Funding Network

Requirements:

*Bachelor’s degree or equivalent experience
*7+ years’ experience in grants and contracts administration, including the ability to understand financial reports and analyze financial variances
*3+ years’ experience supervising staff
*International experience managing multi-cultural partners and stakeholders
*Fluent in English
*Detail oriented, particularly with regard to donor agreements, contracts and other related legal documents
*Solid negotiation, communication and interpersonal skills
*Good management skills (planning, organizing and monitoring)
*Strong writing skills (clear, concise and compelling)
*Ability to coordinate both financial and programmatic functions of grant management
*Ability to manage horizontally and vertically (professional / superiors/subordinates, peers, donors)
*Experience using MS Office Suite
*Willing and able to travel up to 40% internationally

Preferred:

*Master’s degree in business, finance or accounting
*Knowledge of donor requirements (especially USAID, Irish Aid, DFID, CIDA, EU, etc.)
*Working knowledge of accounting principles, systems
*Fluency in French, or Arabic
*Understanding Habitat for Humanity’s core business of low-income shelter
*Knowledge of legal issues particularly related to grant agreements and/or contracts in general
*Experience developing and designing training modules, and facilitating training workshops
*Experience in housing development organisations
*Experience in project management and financial management

APPLY ONLINE TODAY! VISIT:

http://www.habitat.org/job/manager-grants-compliance-donor-reporting-emea