Logistics & Emergency Response Assistant

You develop and strengthen Medair’s logistics capacity in the area of Logistics Country Program Support, Procurement, and contribute to the professional development of logistics within Medair. The assistant supports field operations, assists in HQ functions and is able to deploy to emergency response within 24 hours for a specific period of time.

Project Overview

Medair Headquarters (HQ) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and HQ staff.

Workplace         

Medair HQ, Lausanne, Switzerland with up to 30% field visits.

Starting Date / Initial Contract Details

As soon as possible. Full time, open-ended contract.

Key Activity Areas

Program Support

• Liaise with HQ and field country team members, especially Head of Country Programme, Finance, HR, Programme Officer and Logistics Manager of assigned country programs to provide logistics support.
• Ensure procurement planning is in place for all projects.
• Assist in the implementation and compliance of Medair logistics procedures, policies, and management tools; when necessary, suggest improvements.
• Contribute to and validate the logistics component of proposals, budgets and project reports.
• Carry out field visits and assess adherence to logistics procedures together with Logistics officer, identify possible areas for improvement, develop and implement changed and new procedures where needed.

Business Process Expert

• Provide technical expertise on logistic field requirements (generators, equipment management, fleet, drivers, etc) 

Emergency Response

• Deploy in 24 hours for emergency response wave 1 or wave 2 as logistician in close relation with the head of emergency response and together with a logistics officer.

Team Spiritual Life

• Reflect the values of Medair with staff, beneficiaries, and external contacts.
• Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.
• Strong working knowledge of English (spoken and written).
• Working knowledge of French (spoken and written) is a strong asset.

Experience / Competencies

• Minimum 1 year relevant logistics experience in a cross-cultural environment.
• Processes and procedures understanding and implementations (ideally in procurement).
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.
• Strong technical knowledge of mechanical and communication equipment (generator, fleet, driver security rules, etc.)
• Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.
• Capacity to work under pressure and tight deadlines, to oversee multiple tasks and to prioritise.
• Strong communication skills and diplomacy, especially for working with authorities and suppliers.

Working Conditions

• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.

Application Process

Before you apply, please ensure you are fully aware of the:

• Medair organisational values.
• Profiles sought for International Headquarters staff.
• Benefits Package provided for International Headquarters staff.

Then to apply, go to the "Current Vacancies" page, then:

apply for this vacancy (or another position that matches your profile), or

apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.