AREA ADMINISTRATOR TUNISIA

WORK CONTEST

Cesvi Libya: Cesvi was the first Italian NGO to take action in the aftermath of the Arab Spring, through humanitarian projects in Cyrenaica and Tripolitania in 2011. Nowadays Cesvi is one of the best positioned NGOs in Libya, very active in the coordination of sector-specific working groups - in particular with the  protection sector, Cesvi has a diverse portfolio of donors serving all vulnerable target populations. More specifically, Cesvi has been implementing programs supporting mixed migrants, IDPs and vulnerable host communities through service provision. The programs include centre-based and outreach protection activities (including child protection and GBV), warehouse management, non-food distributions, awareness-raising activities, psychosocial support, referrals to external services, cash assistance, non-formal education. At present, Cesvi implements projects funded by UN agencies and the EU in Tripoli and Misrata.

Cesvi Tunisia: Since the end of 2018, Cesvi has been registered in Tunisia. This was initially done with scope of supporting the Libyan operations. In 2019-20 Cesvi Tunisia has started to approach relevant stakeholders, including donors and other INGOs that have a consistent and well-rooted presence in the country, in order to gain a better knowledge about the Tunisian context, identify the main gaps and funding opportunities, and map the operating organizations with the ultimate goal of starting activities in the country.

Current projects:

• UNHCR: Protection and life saving assistance to refugees and asylum seekers (Tripoli - urban areas)
• UNICEF: Psychosocial support and remedial education for children of IDPs and refugees (Tripoli, Misrata, Zwara - Urban areas and IDP camps)
• EUTF: Strengthening protection and resilience of displaced populations
(Misrata - detention centres and urban areas)
• EIDHR: Enhancing Women’s Rights and Gender Equality in Libya (Misrata - urban areas)

JOB DESCRIPTION

The collaboration will start in mid- February 2021.
The main duty station will be the Country Office in Tunis with remote management and regular missions to Libya, if the security conditions allow it.

The Area Administrator Tunisia and Libya will respond to the Head of Mission (HoM) and to HQ Desk officer.

He/she will work in close collaboration with the Project Accountant based at HQ, the Area Program Managers and the PMs (both local and international).

He/she will manage local staff in Tunisi and remote management of staff in Libya

He/She will be member of the Senior Management Team (SMT) composed by the Head of Mission, the Operations Manager, the Technical Unit Coordinator and two Area Program Managers.

The Area Administrator is in charge of the punctual financial management & control, accounting and financial reporting to Cesvi HQ, donors and other stakeholders and promotes cost-effectiveness in project activity implementation.

Main tasks and duties:

Financial monitoring of the projects implemented in the Country

• Supervise the staff that work in updating the Prime entry and Balance Forecast Update (BFU) on monthly basis
• Every two month submission of BFU to the HQ in collaboration with the PM and under the supervision of the HoM
• Update Share costs plan on quarterly basis in strict collaboration with HoM
• Supervise local admin staff for the management of petty cash, cash book and bank books and signed (after verification) the reconciliation
• Prepare draft of interim financial reports and final financial reports
• Assist each PM in the preparation of the cash flow needed and the Request for Funds to the HQ or Request for Payment
• Organize training meetings on administrative procedures (for partners and local staff)
• Support each PM in drafting new proposals

Donors’ Audit and Expenditure verification and Country Audit for registration

• Supervise the organization of all Donor’s Audit requests and Expenditure verification in coordination with HQ, according to Cesvi external audit procedure
• Supervise the organization of the Country Audit ( In Tunisi and in contact for Country Audit in Libya) needed for the registration in coordination with HQ

Support the efficient office management

• Ensure a proper written handover by the end of the contract

ESSENTIAL REQUIREMENTS

• University degree in accounting, finance, economics or related disciplines
• Minimum 5/6 years’ experience in financial and administrative management of cooperation and development projects
• Extensive experience of working within a senior management role within a complex country programme in an emergency response or fragile state
• Experience in remote management mechanisms
• Experience in reinforce existing procedures and systems for financial management and control, and review them for efficiency when appropriate
• Good knowledge of main donors' administrative rules and procurement procedures, notably UNHCR, Unicef, DEVCO, ECHO
• Strong budgeting and financial management skills
• Accountancy skills
• Ability to prepare financial reports/ new budget proposal/ forecast and financial planning
• Experience in managing grant contracts
• Communication skills with ability to work closely and support with Cesvi local, expatriate staff and partners
• Solid diplomatic skills: the ability to manage a variety of internal and external relationships, especially with partners
• Strategic thinking and innovation
• Highly result oriented with the ability to manage workload and stress
• Excellent problem-solving and analytical skills
• Ability to work under pressure (instable environment, working to/meet deadlines)
• Excellent organisational and time management skills
• Demonstrated attention to detail, ability to follow procedures
• Self-motivated, able to take initiative, resilient and able to work independently
• Cross cultural awareness, sensitivity, and patience
• Very flexible and with a positive attitude
• Computer literacy, particularly in Microsoft Office Programmes such as Word and Excel as well as accounting packages & other database competencies
• Fluency in English (written and spoken)

DESIRABLE REQUIREMENTS

• Prior experience in Middle East – Northern African countries and/or other complex areas
• Skills in developing, delivering and evaluating training for staff members
• Knowledge of Arabic and/or French

SAFEGUARDING

Cesvi has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.
Cesvi commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.

Please note: due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their application.

TO APPLY: https://www.cesvi.org/jobs/area-administrator-tunisia/