Desk Officer

Job Title:

Desk   Officer

Reports   to:

Regional Director

Liaises   with:

Strategy,   Advocacy and Learning, Public Affairs, Finance, Human Resources, IT and   Overseas fields.

Based   in:

Dublin based   with possibility of overseas travel

Pay   band:

  Pay Band 5: €40,928 – €48,151

Contract   Length:

9 month Fixed   Term Contract

Job   Purpose:

To be a focal   point within the organisation for assigned countries, liaising with all   departments in relation to these countries. Within this role, to provide   continuity, advice and management support to country programmes and to keep   the Regional Director briefed on pertinent issues and changing circumstances   as they arise.

Main   duties &

Responsibilities:

Programme Support

•   To assist the assigned countries in the design,   planning, implementation, monitoring and evaluation of country programmes,   applying current thinking and best practice and involving Strategy, Advocacy   & Learning (SAL) as appropriate in this process.
•   To appraise and feedback on all project-related   documents - i.e. concept notes, proposals and reports, both narrative and   financial, assessments, evaluations, reviews, etc.
•   To monitor progress and provide inputs towards the development of quality proposals and reports.
•   To contribute towards staff training and   organisational learning in assigned countries through participation at and   facilitation of country level   workshops, as required.
•   To support and participate in the development and review of country-specific   Strategic Plans.
•   To follow up on queries to and from the field with   relevant departments – i.e. finance, purchasing/logistics, HR and IT.

Funding

•   To contribute to the improvement of the   organisational co funding situation and to coordinate organisational funding   strategies, including participating in relevant seminars and meetings and   liaising with all Concern fundraising offices.
•   To finalise donors’ proposals and   reports, both financial and narrative, to the highest standards and donors   requirements.
•   To advise and direct country management in the development of funding strategies for assigned   countries.
•   To source funding for individual project   proposals.
•   To represent Concern to funders as   required and to deal with their proposal and report related inquiries.
•   To be familiar with and brief colleagues   as needed in relation to donor strategy, donor guidelines, formats and   processes.
•   To update and develop   management information systems such as OFIs, FIBS, programme records and   reporting schedules.
•   To assist in the financial management of assigned   countries.
•   To ensure the accuracy of country budgets, budget   revisions and reporting packs and ensure they meet the needs, resources, and   activities of assigned countries.
•   To assist in managing the financial information provided   by the field and other sources.

Finance

Personnel

  
• In        conjunction with the HR Officer agree the selection of personnel for        overseas positions.
  
• To        assist the HR department in the recruitment, induction and debriefing        processes for personnel for assigned countries.
  
• To        liaise with the HR Department to ensure best practice in all health and        safety matters.

Organisational   Learning

  
• To actively participate in working        groups that develop policy        and promote organisational learning, both internal and external to the organisation,        utilising past experience as appropriate.

Others

  
• To        brief management and other staff as required on current programmes and        political, economic and social analysis of assigned countries.
  
• To        support advocacy, communications and development        education activities by liaising with relevant departments.

Person   specification:

Essential:

  
• A minimum of three years experience        in an NGO or similar organization based in a Developing        country
  
• Educated to degree level, ideally in a Development        related field
  
• Excellent understanding of Development issues
  
• Excellent interpersonal and        organisational skills
  
• Good financial ability and        understanding
  
• Experience and knowledge of donor        requirements an advantage
  
• Previous experience in a similar        role an advantage

This post will be   based in Dublin   and may involve some overseas travel to fields of operation.

To apply:

All applications should be   submitted through our website at www.concern.net/jobs by closing date 30th   October, 2014

Candidates   must be legally entitled to work in Ireland at the time of application.

Concern has a   Staff Code of Conduct and a Programme Participant Protection Policy which   have been developed to ensure the   maximum protection of programme participants from exploitation and to clarify   the responsibilities of Concern staff, consultants, visitors to the programme   and partner organization, and the standards of behaviour expected of   them. In this context staff have a   responsibility to the organization to strive for, and maintain, the highest   standards in the day-to-day conduct in their workplace in accordance with   Concern’s core values and mission. Any candidate offered a job with Concern   Worldwide will be expected to sign the Programme Participant Protection   Policy and the Concern Staff Code of Conduct as an appendix to their contract   of employment.   By signing the   Programme Participant Protection Policy and the Concern Staff Code of Conduct   candidates acknowledge that they have understood the contents of both the   Concern Staff Code of Conduct and the Programme Participant Protection Policy   and agree to conduct themselves in accordance with the provisions of these   two documents.

Concern receives   a substantial amount of funding from external donors each year. Increasingly donors are introducing   requirements whereby future funding is conditional on Concern ensuring that   the names of any new employee or volunteer do not appear on terrorism lists   generated by the European Union (List of person, groups and entities to which   Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign   Assets Control list of specially designated Nationals and Blocked Persons)   and the United Nations (Consolidated List).  

Any offer of   employment (either paid or voluntary) with Concern Worldwide will not be made   pending a clearance check being conducted on the applicant. For additional information please consult   our web site or contact the Human Resource Division in our Head Office.

By   submitting a formal application for paid or voluntary employment to Concern,   you agree to Concern carrying out a clearance check as outlined above and   that Concern will not proceed to recruit you should your name appear on any   of the aforementioned lists.