Coordonnateur des programmes / Programs Coordinator

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Background:
Following the earthquake on January 12, 2010 the IRC immediately deployed its emergency response team to appropriately respond to needs within the community. Now, IRC Haiti has shifted its focus to providing appropriate, quality support to vulnerable Haitians and to Haitian government agencies. The goals of this support are to advance women’s, youth’s, and children’s protection and empowerment, and to improve sanitary conditions in internally-displaced persons (IDP) camps and urban neighborhoods. This is carried out through programming in IRC Haiti’s current sectors of Child & Youth Protection and Development (CYPD), Women’s Protection and Empowerment (WPE), and Environmental Health (EH).

Scope of Work:
The position of Programs Coordinator is integral to the successful implementation and strategic development of IRC’s work in Haiti. Working under the direction of the Country Director, the Programs Coordinator is responsible for day-to-day support and supervision of IRC Haiti’s program sectors (currently CYPD, WPE, and EH), ensuring implementation quality across all programs, supporting the development of strategic vision for all sectors and leading new business development. The position will play a strong role in external coordination with other implementation actors and donors in order to stay abreast of opportunities and inform programming directions. The position will maintain close linkages with headquarter-based Technical Units to support IRC’s programming in Haiti and collaborates closely with the in-country Grants Manager. Based in Port-au-Prince, the Program Coordinator is a member of the Senior Management Team at IRC Haiti.

Successful candidates will have a profile and background in protection programming, as this is a central programming theme in IRC Haiti, but with a solid understanding of program design, management, monitoring, and implementation. Experience in livelihoods, education, and water & sanitation programming is also beneficial. The position will directly supervise program sector Managers and is responsible for strengthening their capacities and coaching them to achieve results.

Key Responsibilities
Promote Strategy Development and New Business Development:
* Support the IRC organization-wide strategy refresh exercise, which is ongoing, and work with the Country Director and other members of the Senior Management Team to prepare the IRC Haiti Country Program Strategic Plan ensuring an in-depth context analysis and an integration of programs reflecting the IRC global strategy.
* Continue to develop programming strategies and approaches to expand transition plans from camp-based emergency response to recovery and development programming in target areas.
* Support the development of and continual updating of IRC Haiti fundraising strategy, widening and strengthening the donor base and pre-positioning for opportunities.
* In close collaboration with sector Managers and Grants Manager, take the lead in participatory proposal design & development, ensuring that projects are data-driven and align with IRC strategic plans.
* Ensure the development and submission of appropriate, timely, and high quality proposals in close collaboration with the Grants Manager.
* Assist sector Managers in the identification of program gaps and opportunities.

Ensure Quality Program Design, Implementation, and Learning
* Ensure that IRC Haiti programming is designed and implemented with the highest technical standards in all sectors.
* In conjunction with the Country Director and sector Managers, liaise with the IRC HQ-based Technical Units to ensure regular flow of communication between field and headquarters, appropriate implementation of Technical Unit recommendations, and to facilitate technical oversight of programs.
* Drive the process of development and implementation of increased integration between and among sectors in coordination with sector Managers.
* Stay abreast of donor regulations and compliance information and support the Grants Manager to ensure that all IRC Haiti programs are compliant with their respective donor regulations.
* Work with sector Managers to further develop and train staff on effective use of management tools that ensure clear and transparent management, as well as consistent implementation and reporting. Participate and support as needed in sector Manager–led development of detailed project work plans, budget tracking tools, M&E tools, staffing plans, and procurement plans for all projects.
* Active participation in and support to program staff in the preparation for Grants Meetings and Coordination Meetings, ensuring follow up on action items identified.
* Work with sector Managers to ensure ongoing monitoring of progress and accurate data collection are being practiced regularly by program staff including support to qualitative and quantitative data collection, key informant and focus group discussions, ad hoc discussions with program staff, and review of reports.
* Support sector Managers and Grants Manager to ensure high quality, on-time submission of reports.
* In conjunction with the Country Director, Grants Manager, and sector Managers, develop learning initiatives and DM&E in-country, and ensure programmatic reflection and ‘lessons learned’ discussions, which are documented and shared.
* Work with Grants Manager and Grants Officer in the development and updating of informational materials such as brochures, fact sheets, articles, posters, audio-visual materials, etc. to promote the work of IRC Haiti among various stakeholders and constituencies, in particular donors, international organizations, NGOs, and IRC headquarters.

Support Human Resources & Capacity Building
* Directly supervise sector Managers, including regular communication on workplans, priorities and problem-solving, performance management, and opportunities for capacity development.
* Analyze program staffing capacities vis-à-vis program directions. Provide recommendations about how to build and structure appropriate skill sets given the needs of programs. Contribute to the improvement and updating of program staff job descriptions, ensuring consistency and relevance to program directions. Support sector Managers and other supervising program staff to set Performance Objectives for their supervisees.
* Provide input to sector Manager-led Performance Management Evaluation (PME) of program staff, particularly as it relates to program quality issues (ie integration, M&E, coordination, partnerships).
* Actively promote capacity building of program staff through ongoing coaching and mentoring and formal trainings, which focus on program/project cycle management, donor cultivation/relations, program design, and other contextually relevant topics (ie. protection mainstreaming, recovery and development programming, community mobilization techniques, etc.) and humanitarian concepts as well improving technical capacity.
* Actively support Country Director and all programs to ensure strong relationships between support and program departments, and actively contribute to resolving any issues that may arise.

Ensure Coordination, Representation and Advocacy
* Establish and maintain effective relationships with key programmatic counterparts, including local and international NGOs, government officials, UN representatives, and donor representatives.
* Attend general coordination meetings to represent programmatic issues, facilitate information exchange, and to stay abreast of changing strategies of partners. Attend other national or regional meetings in coordination with Country Director.
* Ensure that sector Managers and key program staff attend relevant coordination and sector meetings as well as working groups and that key trends, issues and challenges are communicated and adequately communicated with appropriate staff. Synthesize and analyze feedback to inform understanding of context, transition strategy and advocacy.
* Participate in strengthening locally established partnerships and assist in the development of new partnerships to improve quality programming and develop local capacities
* Play a lead role in organizing field visits and visibility events that are strategic, data supported, and enable us to highlight the issues that IRC feels are a priority. These visits include IRC delegations, other organizations, and donor representatives.
* Work with Country Director, sector Managers, and Grants Manager to identify key advocacy points and inform/advise Senior Management Team as appropriate.

Qualifications
* Degree in Development Studies, International Relations, Social Sciences or a similar field. (Master’s degree preferred)
* Minimum five years international supervisory experience working in a humanitarian or development setting (preferably in urban vulnerable settings)
* At least three years’ program management experience, particularly protection-focused programming, in complex emergencies and/or post conflict situations
* Experience in or knowledge of best practice livelihoods, education, and water & sanitation programming is a plus.
* Experience developing training materials and conducting training, specifically ongoing coaching and mentoring of staff
* Proven ability to develop winning proposals to public and private-sector donors
* Familiarity and experience with US, European and UN donors
* Organized approach with ability to work on several different projects under pressure
* Ability to work and be flexible under difficult circumstances in a stressful environment
* Strong leadership, motivational and team-building skills
* Able to lead a diverse team and work closely with both international and national staff
* Fluency in English and French, with competency in Haitian Creole a plus
* Able to work in an environment where there are ongoing security issues

Please follow this link to apply:
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