Programmes Team Assistant

Role & Responsibilities

Ensure that necessary support can be provided across the Programme Team units, under supervision by the International Programmes Manager, especially for administration and private funding collaboration with the Marketing & Relationships (M&R) team. Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care, the Programmes Team Assistant (PTA) will prove key to the efficient and effective running of the team.

Medair Headquarters

Medair Headquarters (HQ) provides operational guidance for country programmes and activities, along with both technical and compassionate support for our relief workers. Within our headquarters, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes. Our headquarters teams are also responsible for recruiting international and HQ staff, and like our field teams, we are committed to serve the world’s most vulnerable with practical and compassionate care.

Medair

Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure. Internationally recruited field and headquarters staff lead the organisation, supported by nationally recruited staff to implement programmes locally.

Workplace         

Based in Medair Headquarters, Ecublens, near Lausanne, Switzerland.

Starting Date

As soon as possible

Initial Contract Details

Full time, open-ended contract

Key Activity Areas

Programme & International Director Support

• Maintain, and introduce where necessary, streamlined administrative processes to enable the team function efficiently and effectively in all administration tasks.

• Support and review assigned fundraising proposals and reports in accordance with Medair and donor requirements.

• Provide support capacity where needed and as prioritised by the IPM, working in close coordination with HCPs.

• Participate in HQ Country Meetings as required, and manage good records of the team’s own meetings.

• Provide administrative support to the International Director (up to 20%).

   

  Funding Support – especially Marketing & Relationships collaboration

• Support the Programmes Team analyse, consult, communicate and review PRG- M&R Private Fundraising activities including communications materials (web updates, interviews, reports, appeals annual review, etc.).

• Together with the Programme Funding unit, assist in maintaining donor relationships and developing new donor relationships.

   

  Technical Assistance

• Support the team in cross-organisational activities such as the Cash Transfer Programming (CTP) working group and the Core Humanitarian Standard.

• Support the team with internal information management including Portfolio MIS responsibilities.

• Support and as appropriate coordinate technological projects which may include DRR Focal Point, UAV, LMMS and GIS.

   

  International Headquarters - Team Spiritual Life

• Reflect the vision and values of Medair with team members, international team members, and external contacts.

• Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

• Work and pray together in our Christian faith-based team settings.

• Instigate and contribute to prayer times within internationally recruited staff and HQ teams.

• Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

   

  This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.

   

  Qualifications

• University degree in related field.

• Masters in related field desirable.

   

  Languages

• Strong working knowledge of English (spoken and written).

• Working knowledge of French (spoken and written) desirable.

Experience / Competencies

• At least 1 year of professional experience.

• Experience in dealing with institutional donors and government officials.

• Familiar with inter-cultural differences, preferably with developmental experience.

• Networking and advocacy skills.

• Tactful, multi-level communication, team building and interpersonal skills.

• Strong people centred attitude.

• Capable to develop and motivate people in a servant and supportive manner.

• Capacity to work under pressure and manage personal stress levels.

• Creative, open-minded, flexible, self-learner.

Profiles sought for International Headquarters Staff

Relief experience

• Experienced Relief Workers and those without field experience.

  Professional

• Experienced professionals in a relevant Medair sector of expertise.

• Overseas intercultural work experience desirable.

Values

• Fully committed to the Medair values; to reflect the vision and values of Medair with team members, international team members, and external contacts.

  Language

• Strong working knowledge of English, spoken and written.

• Working knowledge of French (spoken and written) for French-speaking roles.

• Working knowledge of German (spoken and written) for German-speaking role.

  Personal qualities

• Able to live and work in a multicultural team.

• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, and honesty.

  Availability

• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland.

• For more senior / technical roles, some other nationalities may be eligible to apply.

Benefits Package provided to International Headquarters Staff

• Salary commensurate with the pay-grade of the position.

• Annual leave; Accident insurance and pension.

• Death and disability insurance; Health insurance for loss of earnings.

• A motivating work environment.

• The opportunity to work in a Christian organisation where your contributions make a difference for the world’s most vulnerable.

Working Conditions

• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.

• This is a HQ based position in Lausanne Switzerland.

• Possible travel of up to four weeks per year.

   

Application Process

Before you apply, please ensure you are fully aware of the:

1. Medair organisational values

   To apply, then go to:

2. our Current Vacancies page

3. and apply for this vacancy (or another position that matches your profile)

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.

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