Grants Coordinator

Founded in 1933, the International Rescue Committee (IRC) is a leading international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those affected by the world’s worst humanitarian crises. At work today in over 40 countries and 22 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.

Working in coordination with the humanitarian community and the Government of Jordan, the IRC's assistance programs for Syrian refugees in Jordan include both camp-based and urban-based refugee assistance. IRC is currently addressing the needs of war-affected Syrians from several operational bases in the region. The IRC’s activities in the region focus primarily on the supply of vital medications and medical supplies, non-food items, water and sanitation and child protection and form part of an over-arching humanitarian response in Jordan, Lebanon, Turkey and Iraq to assist refugees, IDPs and conflict-affected Syrians survive conflict and displacement.

SCOPE OF WORK:
The Grants Coordinator (GC) will provide support and quality and compliance oversight to IRC’s programming, which currently focuses on supporting the vulnerable Syrian refugee population in Jordan. The GC will work to ensure appropriately designed programs and proposals, high quality donor reports and that all programs and support departments are aware of and in compliance with all IRC and donor rules and regulations for grants management. The GC will work closely with the in-country program teams to assure robust and common monitoring and evaluation systems are deployed across the country program portfolio. The GC will report to IRC’s Jordan Deputy Director for Programs (DDP), but will maintain a close collaborative working relationship with the Jordan Country Director. In addition, the GC will be responsible for managing and building the capacity of the Grants Manager and Grants Officer.

RESPONSIBILITIES:

• Strategy & Program Design
  • Become familiar with the IRC Program Framework (PF) and once developed, the Country Program Strategic Plans (CPSP) for IRC Jordan.
  • Working in collaboration with IRC Management and technical colleagues to develop high quality funding applications and proposals that are evidence-driven and include input from all involved stakeholders (e.g. targeted communities, potential partners and the government). All newly designed programs should be built upon the foundation outlined within the IRC Program Framework.
  • Collaborate with the program teams to ensure the development of strong needs and impact analysis processes, including needs assessments and surveys.
  • Support developing monitoring and evaluation plans in coordination with program teams and the DDP within each program and proposal. When necessary, develop logical frameworks and indicators with technical input from program staff.
• Grants and Compliance
  • Work closely with Regional Grants Officer based in IRC UK on Syria response grants for all multi-country award reporting.
  • Ensure program teams are aware of and preparing high quality activity and donor reports. Review and edit all reports to ensure compliance with donor regulations. Submit high quality activity and donor reports on time.
  • Provide technical guidance on IRC and donor regulations to ensure compliance within operations, program implementation and reporting, in coordination with IRC’s HQ and IRC UK, when necessary. Raise compliance issues proactively with senior management as necessary.
  • Support the organization and follow-up of grant opening, monthly Budget vs. Actual, and grant close out meetings.
  • Maintain the grants library in Amman, which includes keeping hard and soft copies of all grant-related materials filed appropriately and in a timely manner.
  • Work with the Amman-based Sub-Grants Unit to ensure appropriate coordination and support of sub-grant documentation and reporting.
  • Collaborate with the Finance Controller, Country Director, DDP and Deputy Director of Operations to assure donor and IRC compliance during the identification of national partner organizations. This will include playing an active role in partner capacity assessments, grant agreement negotiations and review and approval of sub-grant deliverables.
  • In coordination with programs and the DDP make proposal developing action plans and ensure proposal submission according to donor deadlines.
• Monitoring and Evaluation
  • Assist programs during the development of monitoring and evaluation plans during the design phase of each new project.
  • Collaborate with programs to refine common approaches and tools for monitoring program implementation.
  • Highlight the importance of streamlined systems that inform program quality improvement and meaningful reporting.
  • Oversee the preparation of high quality weekly and monthly reports, including the collection and review of grant indicator tracking sheets.
• Management
  • Ensure with programs that compliance with all grant rules and regulations (internal and donor) during project implementation and closeout.
  • Maintain contact and coordinate with donors regarding grant implementation, compliance and other requirements, in coordination with senior management.
  • Actively participate in relevant donor meetings and coordinate meetings as necessary.
  • Staff Management and Development
  • Coach, train, and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance.
  • Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews.
  • Provide constructive feedback and counsel on appropriate career paths and professional development.
  • Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
  • Offer leadership support for successful adherence by staff to IRC’s Global HR Operating Policies and Procedures (GHROPP).

Professional Standards:
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

REQUIREMENTS:

• Graduate degree – international development or similar, or Bachelors Degree with significant grants management experience and superior writing skills
• Demonstrated field-based experience with grants management
• Strong understanding and knowledge of USAID/OFDA, EU/ECHO, DFID and other donor rules and regulations
• Proven competency with program design, M&E, proposal writing (including logical frameworks) and building budgets
• Excellent writing skills and experience in writing proposals/concept notes
• Good management and coordination skills
• Ability to work independently while being a strong team player

Working Environment:
The position is based in Amman. Individual housing allowance is provided in Amman. Living standards are good and the security situation is calm and stable but this could change. Medical, life insurance and retirement package provided. Travel to/from post.