Administrator - Haiti

WORK CONTEXT

Cesvi has been working in Haiti since 2009, implementing its projects in the field of emergency, DRR, children’s rights, food security, livelihoods and watershed management in the South.

Currently the Organization is working in two areas of Haiti: Port-au-Prince (PauP), in the South and Grand Anse..

In PauP Cesvi activities are focused on supporting the House of Smiles, a children and youth recreational center in Wharf Jérémie, in Cité Soleil area. The center offers formal education and recreational activities, psychological counseling to children and adolescents. Thanks to the participation of other institutions and NGOs, the House of Smiles has become a reference for children and families in the community.

In the South and Grand Anse, Cesvi started a multi-donor program to improve life conditions in the area of Les Cayes. The project intends to support vulnerable families seriously affected by the severe drought and hurricanes that hit the island almost every year. Cesvi has been working with households who present a high food insecurity index and a high rate of negative coping strategies.

The goal of the intervention is to link emergency interventions to resilience building, with the ultimate objective of improving food security conditions of vulnerable households affected by drought.

In the most recent emergency due to hurricane Matthew, Cesvi responded in support of the population of the South and Grand Anse with a wide multisector response: food and no-food distribution, shelter, hygiene, livelihood and water. The ongoing actions, linked to the emergency phase, aim at recovering normalcy, and building up resilience mainly with DRR and livelihoods activities.

JOB DESCRIPTION

The collaboration will start in June 2019

Duty station: main office in Les Cayes with visits in the field and frequent travels to Port-Au-Prince.

The Administrator must work in close collaboration with the Project Manager and Head of Mission. S/he will work with the local administrator, the local partners and the Project Accountant in Bergamo-HQ.

Job Purpose:

The Administrator is responsible to manage all aspects of the financial and administrative control and planning, in close coordination with the PM and HoM, to support the office in logistics and procurements.

Main tasks:

· accountancy of projects and preparation of all donor financial reports;

· ensure adequate controls over cash & bank management;

· manage the financial forecast update and schedule to meet the financial reporting requirements and deadlines specified by Cesvi HQs and donors, in coordination with PM and HoM;

· support the preparation of financial plans, forecasts, budget analysis, in coordination with PM and HoM;

· assist in the preparation of donor budgets, to ensure compliance with donor regulations and to ensure documentation for the country annual operating budget & revisions;

· closely monitor all administrative and financial activities and share analysis with the staff concerned;

· be responsible of the correct archive of documents and project’s goods;

· undertake regular field visits in order to assess the correspondence and coherence;

· attend meetings with UN Agencies representatives, EU representatives, local and international NGOs officers, private sector and civil society representatives, whenever required;

· support and supervise the logistics in procurements and purchase compliance with Cesvi guideline;

· manage the national staff admin, HR and logistics, coordinated with other projects and PM and HoM;

· participate in the review, monitoring and capacity building of local staff;

· support in the elaboration of project proposals, for the budgetary aspect.

ESSENTIAL REQUIREMENTS

-Degree in Economics, Political Science or related fields.

– 4 to 5 years’ working experience in a finance/accounting role overseas in the NGO sector.

-Strong budgeting and financial management skills.

-Accountancy skills and ability to prepare financial reports.

-Knowledge and experience in purchases and procedures (i.e. cash and goods distribution).

-Experience in managing grant contracts for emergency / post-emergency projects.

-Good knowledge of main donors’ administrative rules and procurement procedures (ECHO, UE, WFP, UNICEF).

-Ability to support, manage and develop capacity of national staff

-Good organizational and time management skills.

-Ability to work under pressure and with tight deadlines.

-Cross cultural awareness, sensitivity, and patience.

-Flexibility and with a positive attitude.

-Knowledge of French written and spoken.

– Knowledge of English.

-Computer literacy, particularly in Microsoft Office Programs as well as accounting packages & other database competencies.

DESIDERABLE REQUIREMENTS

- Post graduate qualification in management or related fields

– Previous experience in Haiti or French speaking countries in Africa.

-Understanding of development issues and the organizational goals.

– Skills in developing, delivering and evaluating training for staff members.

– Experience in harsh working environments.

-Knowledge of Italian.

Unfortunately, due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their application.

TO APPLY: 

https://www.cesvi.org/jobs/administrator-haiti-2/