Cemetery Management, Logistics Coordinator

Date requested:                               07/09/2014

Contract Grade:                               B

Contract Length:                              6 months

Date Needed By:                             ASAP

New Post or Replacement:        New

Accompanied/Unaccompanied:                Unaccompanied

Exact Job Location:                          Freetown

Reports To:                                        Burial Service Coordinator

Liaises With:                                      ACDS, CD, Health Coordinator, Area Coordinator; Ebola Coordinator/Managers, all programme and systems staff;

Job Purpose: Supply quality assurance, data management and troubleshooting to existing cemetery management.

Main Duties & Responsibilities:

Quality Assurance

• Ensure graves are dug to specifications, one body per grave and burials done in a safe and dignified manner.

• Monitor teams for proper PPE use and behavioural issues.                                                                                                                    

Logistics

• Support proper land usage, access to tools, training on any heavy equipment brought in.                                                                                                                          

Data management/record keeping

• Ensure information accurately recorded for cemetery management and facilities and shared with Burial Command Centre (BCC).                                  

Site improvement

• Orchestrate all needs for cemeteries to scale up dead body management.                                                                                                                                  

Community liaison

• Develop system to contact families and inform them of burial place of loved ones.

• Look into option of post-burial ceremonies at cemetery.            

• General support to cemetery managers and troubleshooting, capacity building and training as required.

Understanding that the duties and priorities listed above may change at any time given the context and a willingness to take on any new duties and tasks as assigned by the Management Team

PERSON SPECIFICATION

Education & Qualifications Required:

Essential:            Third level education, degree/ Masters BSc in Administration/Logistics Management or any relevant qualification.

Experience Required:

Essential:

• Minimum of 3 years NGO experience in Systems and Logistics      Management Level
• Experience working with managing contractors and service providers
• Proven report writing skills
• Proven computer knowledge in MS Words, MS Excel and MS Power Point      Applications
• Good interpersonal relation and a team player, strong networking      skills and good in selection of service providers.

Desirable:

• Flexibility, reliability, cultural sensitivity, resilience and resourcefulness
• Ability to work under pressure
• Ability to work both independently, and as part of a team
• Needs to have initiative and be able to work with minimal supervision
• Empathy with organisational Vision, Mission, Goals and objectives; commitment to humanitarian principles and actions;

Special Skills, Aptitude or Personality Requirements

Essential:

• Flexibility to work in an emergency context as required
• Excellent command of computer, internet and MS Office
• Fluency in English (written and spoken)

All applications should be submitted through our website at https://jobs.concern.net by closing date 19th November 2014. CV’s should be no more than 4 pages in length.

Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.