Emergency Finance Manager (to support Ebola Response)

Contract Grade:                  B

Contract Length:                   6-9 months

Date Needed By:                   ASAP

New Post or Replacement:                New

Accompanied/Unaccompanied:       Unaccompanied

Exact Job Location:                              Monrovia

Reports To:                                           Country Financial Controller “CFC”

Job Purpose:

Based in Monrovia with regular travel to other field locations, the post holder will provide budgeting and financial management support to the Country Management team for all emergency grants. The Finance Manager will be responsible for sound financial planning, ensuring adherence to Concern Worldwide’s policies and procedures, donor finance reporting requirements, and the highest standards of financial management and accountability.

Main Duties & Responsibilities:

Financial Management of Emergency Grants

• Timely review of all cashbooks received in order to meet reporting deadlines.
• Review of cash and bank payments to ensure that they are properly coded, authorised and supported with sufficient documentary evidence.
• Regular review of the bank books, cash books and any logistics reconciliations.
• Ensure timely posting of books of accounts, journals and cost and donor allocations to ensure smooth preparation of monthly management accounts.
• Assist in the reconciliation of the Balance Sheet on a monthly basis when requested

• Assist the Country Financial      Controller in the timely & accurate preparation of monthly management      accounts for budget-holders and Country Management to ensure that they can      monitor the budget utilization and take appropriate action on any      significant variances.
• Assist in the timely and accurate preparation of the Financial      Reporting Pack issued to Dublin.
• Ensure appropriate and adequate filing      systems are established and implemented that will facilitate document      retention in line with Concern and donor guidelines and contracts.

Budgeting

• Support the Country Management team and budget holders in the preparation and revision of the Country Budget and emergency programme budgets for external donor submission.
• Ensure external budget submissions are in compliance with the terms and guidelines of the relevant donor agency.
• Facilitate and provide basic training, technical support and guidance to country programme staff for skills improvement in the areas of budget preparation and monitoring, budget revision and reporting.

Donor Reporting

• Ensure timely & accurate      preparation of emergency donor reports for external donors / agencies.

• Keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance.
• Provide financial analysis where necessary especially on maximizing available funds and advise to CMT

Staff Management & Capacity Building

• Assist in the development of the local      finance team particularly the cashiers to ensure that a good standard of      financial management is maintained during the emergency period.
• Undertake financial training of      budget-holders, to assist them in enforcing financial controls &      making decisions based on financial reports.

Understanding that the duties and priorities listed above may change at any time given the context and a willingness to take on any new duties and tasks as assigned by the Country Management Team

PERSON SPECIFICATION

Education & Qualifications Required:

Essential:            Qualified Accountant ACA, ACCA, CIMA, CPA or equivalent

Experience Required:

Essential:

• Financial management experience with Concern Worldwide or a similar organisation
• Experience managing large and multi donor (especially USAID, ECHO, DFID, Irish Aid etc) programme budgets
• Experience working in an Emergency context.
• Excellent written and spoken English
• Experience in developing staff capacity of finance and non-finance personnel
• A good understanding of computer applications i.e. Microsoft word, Excel, communications systems and basic trouble shooting skills.

Desirable:

• Flexibility and ability to work on own      initiative.
• Strong team player.
• Ability to work under pressure to tight      deadlines.
• Open and friendly manner
• Ability to live and work in different country      and cultural environment
• Knowledge of development issues and concepts.

All applications should be submitted through our website at https://jobs.concern.net by closing date 19th November 2014. CV’s should be no more than 4 pages in length.

Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment.   By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.