Field Logistics Manager, Philippines

Job posted by: Oxfam GB - UK - Fri, 18 Apr 2014

Organisation: Oxfam GB - UK

Deadline Tue, 22 Apr 2014

Job type: Temporary

Location: Philippines

Oxfam GB Job Description

Job Title :	Field Logistics Manager
Contract:	Fixed term 12 months
Oxfam GB Purpose:	To work with others to find lasting solutions to poverty and suffering.
International Division Purpose:	To act with poor people as a force for change in addressing the causes of poverty, suffering and injustice, alleviating their symptoms.
Job Purpose:	To provide logistics support for the Oxfam programmes in the Philippines.
Reporting Structure:	Reports to: Programme Manager (direct), Logistics Coordinator (Matrix).
Closing date:	22 April 2014

Key Activities/Responsibilities

General

To organise all logistics processes, including purchasing, warehousing, communications and transport, as well as the related administrative procedures, for Oxfam operations.
To supervise and support all logistic personnel working for Oxfam.
To implement and monitor logistics systems, in accordance with Oxfam GB policies and procedures.
To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.
To report monthly on all logistics activities to the Logistics Coordinator/Programme Manager.
To assist the Programme Managers and Team Leaders with logistics and security advice during the drawing up of new project proposals.
To perform any other duties reasonably requested of you by the Programme Manager.

Procurement and storage:

To oversee the management of procurement of items based on authorised requisitions, in line with Oxfam GB procedures.
To liaise closely with the Administrator/Finance Officer, as well as the Programme Manager and project engineer, on local and international procurement.
To keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.

Transport and communication:

To oversee the regulation of the use of vehicles and communications equipment.
To oversee the installation, programming and maintenance of communications equipment, including telephones, radios and fax.
Oversee the supervision and planning of vehicle allocation in order to optimally serve the needs of the programme.
To ensure the monitoring of the fuel consumption of Oxfam vehicles and the skills of the drivers.
To personally follow Oxfam GB regulations when driving an Oxfam vehicle.

Personnel:

To prepare job descriptions for logistics staff.
To recruit, instruct and supervise logistics staff.
To provide support and training to the logistic team.
To set objectives for the logistics personnel and, with the help of the Programme Manager, performance manages them.

Administration:

To ensure that the Oxfam logistics systems, procedures and working practices are adhered to.
To ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.
To keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents.

Key Competencies

Essential

Diplomacy, tact and negotiating skills.
Team-working skills.
Flexibility under pressure and in response to changing needs.
Attention to detail and excellent numeracy.
Good experience in: purchasing, warehousing, vehicle management, administration.
Practical experience in working HF and VHF radios.
Good written and spoken English and other languages as required.
Ability to keep clear and concise records.
Valid clean driving licence and sound driving skills.

Desirable

Please apply directly on line via the Oxfam Website (see link below) or search ref INT0378.