MdM / REGIONAL REPORTING OFFICER (M/F) - Jordan

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 46 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts.

Public demonstrations began in Syria in March 2011 and developed into a nationwide uprising. Protesters demanded the resignation of President Bashar al-Assad, the overthrow of his government, and an end to nearly five decades of Ba’ath Party rule.

In 2011 and 2012 Syrian security forces used tanks, gunfire and mass arrests to try to crush the street protests inspired by the Arab Spring which toppled the leaders of Tunisia, Egypt and Libya. However, this did not succeed and the conflict between the Syrian army and the opposition escalated resulting in one of the biggest humanitarian crisis in recent history, including deaths and casualties of thousands of people, massive displacements of populations within the country and into neighbouring countries.

MdM’s strategy to support the Syrian population is based on a regional approach around 3 main pillars:

• Support to refugee populations: Primary, sexual, reproductive, mental health and post-operative health care for Syrian refugees in neighboring countries through MdM clinics and support to local organizations. 
• Support to existing health facilities inside Syria: Emergency medical assistance to the Syrian population inside Syria through the support of networks of Syrian doctors and existing health facilities. 
• Support to displaced populations in Northern Syria: Primary, sexual and reproductive health care services for internal displaced populations (in camps located in northern Syria) through MdM Clinics. 

MdM currently employs more than 180 staff working in 4 countries including 25 expatriate staff.

To support MdM’s response and the Country Missions in implementing and monitoring the activities, a regional office based in Amman has been set up with a team of 7 persons. The position of the Regional Reporting Officer is part of this team.

TASKS AND RESPONSIBILITIES:

The Regional Reporting Officer is responsible, under the supervision of the Regional Representative for Syria, for the coordination of streamlining timely quality reports and proposals for Médecins du Monde’s programme in Syria and neighbouring countries.

More specifically, you:

1 - Report and proposal coordination – in collaboration with the Desk in HQ, the Regional Office and the General Coordinators in the field

Proposals

• Support the desk and General Coordinators in the coordination and the writing of proposals 
• Provide timelines and ensure timely submission to HQ/donors 
• Merge contributions from the various country missions in joint proposals 
• Ensure consistency and quality throughout, including log-frame 
• Work in close collaboration with the Regional Financial Coordinator to ensure coherence between budget and narrative 
• Review indicators to make sure they are SMART and harmonised 
• Consider donor compliance and guidelines, ensure adherence 
• Focal point for country missions in regards to queries directed at HQ and for HQ/MdM member feedback to country missions 
• Attend donor meetings and relay information to Country Missions as requested by the General Coordinators or the Regional Representative 

Reporting

• Support country missions in the coordination and writing of donor reports 
• Ensure timely submission to HQ and adherence to donor deadlines, including developing and disseminating timelines to relevant staff 
• Responsible for merging reports from different country missions and ensuring consistency and quality throughout the report 
• Work in close collaboration with Regional Financial Coordinator to ensure coherence between budget and narrative 
• Ensure contribution from all relevant sectors 
• Conduct regular visits to Lebanon and Turkey to provide hands-on support in the preparation of key reports 
• Focal point for donor and report related queries, e.g. templates and compliance in collaboration with the Public and Institutional Funding Unit 

Capacity building

• Explore capacity building needs for report and proposals amongst the country missions and develop appropriate training for MdM staff and partners 

Others

• Support General Coordinators for all other donor related documents (concept notes, amendments, etc.) 
• Contribute to Regional grants tracker and ensure uniformity with HQ trackers 

2 - Accountability

• Continue the development of the accountability strategy/document for the Syria response as well as accountability plan for each country mission 
• Train and support MdM staff involved in project Management at country level and support in the implementation of the accountability plan 
• Aspire to include accountability in new proposals including budget line (under M&E section) 
• Work in close collaboration with the Regional Monitoring Coordinator and take on upcoming tasks as necessary 

3 - MdM Network Member Relations

• Support the International Network Department in producing the monthly Syrian Crisis Snapshot 
• Provide support to Desk Officer in regards to member related queries 
• Liaise with the International Network Department regarding specific request from other member of MdM Networks 

4 - Miscellaneous

• Undertake ad hoc tasks as necessary 
• Comply with all relevant MdM policies and procedures

CONDITIONS OF EMPLOYMENT:

• Starting: ASAP 
• Duration: 6 months 
• Contract: VOLUNTEER (French law) 
• Monthly allowance: 915€ euros / months (+ perdiem) 

SKILLS AND EXPERIENCE NEEDED:

• Master degree in the following or related field: Development, International Relations, Humanitarian Management 
• At least one year of experience in a similar role 
• Experience of writing proposals/reports 
• Demonstrated experience of coordinating and preparing strong narrative and financial reports for a variety of donors 
• Demonstrated experience developing multiple narrative and cost proposals simultaneously 
• Experience developing and working with project budgets 
• Understanding of donor compliance, DFID and ECHO a plus 
• Good personal organisational skills, including time management, and ability to meet deadlines as well as working under pressure 
• Excellent level of communication both written and oral 
• Experience in humanitarian and development context highly appreciated 
• Capacity to work and to live in tense conditions 
• Excellent Team player 
• Reactivity, anticipation, adaptability and capacity to take initiatives to changing requirements 
• Ability to work in a multi-cultural setting 
• You will be committed to MdM’s values as an organisation and be motivated by its non-statutory, Not-For-Profit model 

Languages:

• Fluent English (oral and written) mandatory 
• Arabic is an asset 

MdM stands up for the integration of people living with disabilities and fights against discrimination.

To apply this position, please send a resume and a cover letter via this link.

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